HR Assistant: Onboarding, Records & People Ops

Vanier Children's Mental Wellness; London; On-site; CAD 42,000 - 52,000; Full time

Job summary

Vanier Children’s Mental Wellness in Ontario is seeking an HR Assistant to support the administrative aspect of the HR function, including recruitment and HRIS enhancements. The role requires a 16-month contract and is an in-person position within and around London, Ontario.

Responsibilities include handling employee records, onboarding, and coordinating interviews, with opportunities to work with payroll and benefits coordination.

Qualifications

• Minimum 2-year college diploma in HR or related field.
• Bachelor’s Degree in HR is a strong asset.
• 1-year HR experience (including internships or co‑op).
• CHRP designation (or working towards) is a strong asset.
• Excellent organization and attention to detail.
• Strong interpersonal and customer service orientation.
• Proficient in Microsoft Office and HRIS systems.

Responsibilities

• Maintain employee personnel files (digital and paper).
• Update HRIS records for hires, changes, terminations.
• Generate basic HR reports and data summaries.
• Serve as first point of contact for HR questions.
• Coordinate onboarding and orientation sessions.
• Assist with learning management systems and payroll liaison.
• Prepare agendas and minutes for JHSC meetings.

Skills

HR coordination

Microsoft Office

Social media knowledge

Independent work

Attention to detail

Customer service

Communication skills

Education

2-year college diploma

Bachelor’s Degree focus HR

Tools

HRIS systems

Job description

Vanier Children’s Mental Wellness in Ontario is seeking an HR Assistant to support the administrative aspect of the HR function, including recruitment and HRIS enhancements. The role requires a 16-month contract and is an in-person position within and around London, Ontario.

Responsibilities include handling employee records, onboarding, and coordinating interviews, with opportunities to work with payroll and benefits coordination.