HR Coordinator

Amico Corporation; Richmond Hill; On-site; CAD 50,000 - 55,000; Full time

Job summary

Amico Corporation in Richmond Hill, Ontario is seeking an organized HR Coordinator to provide administrative and operational support across HR functions, including onboarding, records, attendance, communications, discipline, and general HR tasks.

The ideal candidate will have 3-5 years of HR experience, post-secondary HR education, strong Excel and HRIS/payroll experience (ADP WFN), and a commitment to confidentiality in a fast-paced environment.

Qualifications

• Post-secondary HR education or equivalent.
• 3-5 years of experience in an HR/HR Coordinator role.
• Experience with HRIS and payroll systems (ADP WFN).
• Knowledge of Ontario employment legislation (ESA/OHS) is an asset.

Responsibilities

• Maintain confidential and accurate employee files and HR records.
• Update HR systems and employee databases.
• Prepare HR reports, letters, forms and documentation.
• Assist with employee status changes, promotions, transfers, leaves, and terminations.
• Track attendance, vacation, leaves and other employee information.
• Support policy administration and communication; assist with performance management and reviews.
• Assist with health & safety records and WSIB-related administration.
• Provide general administrative support to the HR department.

Skills

Strong written and verbal comms

Strong interpersonal skills

Confidential information handling

Education

Post-secondary education in Human Resources

Tools

Microsoft Office 365

ADP WFN

Job description

HUMAN RESOURCES COORDINATOR

About the Role

We are seeking a motivated and organized HR Coordinator to join our Human Resources team, based in Richmond Hill. The HR Coordinator will provide administrative and operational support across a variety of HR functions, including onboarding, employee records, attendance tracking, employee communications, progressive discipline, and general HR support.

The ideal candidate is highly organized, approachable, detail-oriented, and able to manage confidential information with professionalism and discretion. This is an excellent opportunity for an HR professional looking to develop their career in a hands‑on, fast‑paced environment.

Key Responsibilities

Employee Records & HR Administration

• Maintain confidential and accurate employee personnel files and HR records.
• Update HR systems and employee databases as required.
• Prepare HR reports, letters, forms, and other documentation.
• Assist with employee status changes, promotions, transfers, leaves, and terminations.
• Track employee attendance, vacation, leaves, and other employee-related information.
• Ensure HR documentation is completed and maintained in accordance with company policies and applicable legislation.

Employee Relations & HR Support

• Act as a first point of contact for general HR inquiries from employees and managers.
• Support the HR Manager with employee relations matters and workplace investigations as required.
• Assist with the administration and communication of company policies and procedures.
• Support performance management and annual review processes.
• Assist with employee engagement initiatives, training, and company events.
• Maintain a high level of confidentiality when handling sensitive employee information.

Health & Safety

• Assist with maintaining employee health and safety records and documentation.
• Support workplace health and safety training and tracking.
• Assist with WSIB-related administrative requirements as required.
• Help ensure required workplace postings, records, and documentation are maintained.

General

• Assist the HR Manager with special projects and process improvements.
• Stay informed of changes to applicable employment standards and workplace legislation.
• Provide general administrative support to the HR department.
• Perform other HR-related duties as assigned.

Qualifications

• Post-secondary education in Human Resources
• 3-5 years of experience in a Human Resources or HR Coordinator role.
• Strong knowledge of Microsoft Office 365
• Experience with HRIS and/or payroll systems is an asse, more specifically ADP WFN.
• Knowledge of Ontario employment legislation, including the Employment Standards Act and Occupational Health and Safety Act, is an asset.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and a professional, approachable manner.

Salary Range: $50,000 to $55,000

Salary will be determined based on experience, skills, and qualifications.

Only selected candidates will be contacted.

This is an active vacancy and we are looking to fill the role as soon as possible.