HR Assistant — Hybrid, 12‑Month Contract, Onboarding

GenesisCare UK; Windsor; Hybrid; CAD 37,000 - 60,000; Full time

Benefits offered by this job

26 days annual leave + bank holidays

Private medical and dental coverage

Income protection

Company contributory pension

Mental health & wellbeing support

Free parking at most centres

Exclusive retail discounts

Job summary

GenesisCare UK is seeking an HR Assistant for our Windsor Head Office on a 12-month fixed-term contract with hybrid working. You will deliver efficient People & Culture support across the employee lifecycle and handle onboarding, pre-employment checks, and HR queries.

You will support payroll and HR systems, maintain records, and assist Business Partners with employee relations. A CIPD Level 3 or progress toward it is advantageous.

Qualifications

• Previous administrative experience within an HR or People & Culture environment.
• Excellent organisational skills and attention to detail, with the ability to manage multiple priorities.
• Strong customer service skills and a professional, approachable communication style.
• Excellent Microsoft Office skills, including Word, Excel and PowerPoint.
• Confidence working with HR systems and maintaining accurate, confidential employee information.
• A proactive, adaptable approach, with the ability to use initiative and work effectively as part of a team.
• Good general knowledge of HR processes and the employee lifecycle.
• Experience using HiBob, Workday or a similar HR system would be advantageous.
• Previous experience supporting payroll administration would be beneficial.
• A CIPD Level 3 qualification, or working towards one, would be an advantage.

Responsibilities

• Coordinate pre-employment screening, including DBS checks, occupational health referrals, employment references and right-to-work checks.
• Manage onboarding administration, ensuring new starters have a smooth and positive experience joining GenesisCare.
• Prepare employment contracts, offer documentation and contractual variation letters.
• Maintain accurate employee records and personnel files, ensuring compliance with GDPR and relevant regulatory requirements.
• Manage the People & Culture inbox and ticketing system, responding to employee and manager queries within agreed service levels.
• Provide first-line support on HR policies, processes and systems, escalating more complex matters where appropriate.
• Support monthly payroll administration, including processing employee changes, preparing reports and resolving queries.
• Maintain employee information within HiBob, providing system support and guidance to colleagues.
• Assist People & Culture Business Partners with employee relations administration, including coordinating meetings, preparing documentation and taking notes.
• Coordinate mandatory training activities, maintain learning records and support the monitoring of training completion.
• Contribute to People & Culture projects and identify opportunities to improve processes and the employee experience.

Skills

HR administration

Organisational skills

Customer service

Microsoft Office

HR systems

Teamwork

Attention to detail

Education

CIPD Level 3 qualification

Tools

HiBob

Workday

HRIS

Job description

GenesisCare UK is seeking an HR Assistant for our Windsor Head Office on a 12-month fixed-term contract with hybrid working. You will deliver efficient People & Culture support across the employee lifecycle and handle onboarding, pre-employment checks, and HR queries.

You will support payroll and HR systems, maintain records, and assist Business Partners with employee relations. A CIPD Level 3 or progress toward it is advantageous.