HR Administrative Assistant — Contract

Community Living Dufferin; East Garafraxa; On-site; CAD 52,000 - 66,000; Full time

Job summary

Community Living Dufferin seeks a Human Resources Assistant on a full-time contract to support the HR team with administrative duties, onboarding, records management, and HRIS administration, including health & safety documentation.

You will coordinate recruitment processes, maintain employee data, and help ensure accurate records and compliant processes while supporting training and communications across the organization.

Qualifications

• Experience as an administrative assistant, office coordination, HR administration, or similar support role.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Word, Excel, Outlook, and Teams.

Responsibilities

• Provide day-to-day administrative support to the Director of Human Resources and the HR function.
• Prepare, organize, and maintain HR documentation, correspondence, reports, forms, and employee records.
• Maintain and update employee information in the HRIS (BambooHR), including onboarding, offboarding, and changes.
• Assist with auditing HRIS data and personnel files for accuracy, completeness, and confidentiality.
• Support recruitment and onboarding activities, scheduling interviews, checking references, and preparing offers.
• Coordinate employee training, track mandatory training and certifications.
• Assist with Health & Safety documentation, including incident reports and WSIB claims.
• Help coordinate meetings, prepare agendas and notes, and track follow-up items.
• Distribute and communicate HR policies and updates.
• Respond to routine inquiries and escalate complex matters as needed.
• Support HR reports, spreadsheets, and tracking documents.
• Maintain organized filing systems and safeguard sensitive information.
• Assist with general HR projects and special assignments.

Skills

Administrative support

Office coordination

HR administration

Microsoft Office

HRIS experience

Communication skills

Time management

Discretion and confidentiality

DEIB focus

Tools

BambooHR

Job description

Community Living Dufferin seeks a Human Resources Assistant on a full-time contract to support the HR team with administrative duties, onboarding, records management, and HRIS administration, including health & safety documentation.

You will coordinate recruitment processes, maintain employee data, and help ensure accurate records and compliant processes while supporting training and communications across the organization.