HR Assistant (12-month FTC)

GenesisCare UK; Windsor; Hybrid; CAD 37,000 - 60,000; Full time

Benefits offered by this job

26 days annual leave + bank holidays

Private medical and dental coverage

Income protection

Company contributory pension

Mental health & wellbeing support

Free parking at most centres

Exclusive retail discounts

Job summary

GenesisCare UK is seeking an HR Assistant for our Windsor Head Office on a 12-month fixed-term contract with hybrid working. You will deliver efficient People & Culture support across the employee lifecycle and handle onboarding, pre-employment checks, and HR queries.

You will support payroll and HR systems, maintain records, and assist Business Partners with employee relations. A CIPD Level 3 or progress toward it is advantageous.

Qualifications

• Previous administrative experience within an HR or People & Culture environment.
• Excellent organisational skills and attention to detail, with the ability to manage multiple priorities.
• Strong customer service skills and a professional, approachable communication style.
• Excellent Microsoft Office skills, including Word, Excel and PowerPoint.
• Confidence working with HR systems and maintaining accurate, confidential employee information.
• A proactive, adaptable approach, with the ability to use initiative and work effectively as part of a team.
• Good general knowledge of HR processes and the employee lifecycle.
• Experience using HiBob, Workday or a similar HR system would be advantageous.
• Previous experience supporting payroll administration would be beneficial.
• A CIPD Level 3 qualification, or working towards one, would be an advantage.

Responsibilities

• Coordinate pre-employment screening, including DBS checks, occupational health referrals, employment references and right-to-work checks.
• Manage onboarding administration, ensuring new starters have a smooth and positive experience joining GenesisCare.
• Prepare employment contracts, offer documentation and contractual variation letters.
• Maintain accurate employee records and personnel files, ensuring compliance with GDPR and relevant regulatory requirements.
• Manage the People & Culture inbox and ticketing system, responding to employee and manager queries within agreed service levels.
• Provide first-line support on HR policies, processes and systems, escalating more complex matters where appropriate.
• Support monthly payroll administration, including processing employee changes, preparing reports and resolving queries.
• Maintain employee information within HiBob, providing system support and guidance to colleagues.
• Assist People & Culture Business Partners with employee relations administration, including coordinating meetings, preparing documentation and taking notes.
• Coordinate mandatory training activities, maintain learning records and support the monitoring of training completion.
• Contribute to People & Culture projects and identify opportunities to improve processes and the employee experience.

Skills

HR administration

Organisational skills

Customer service

Microsoft Office

HR systems

Teamwork

Attention to detail

Education

CIPD Level 3 qualification

Tools

HiBob

Workday

HRIS

Job description

Are you ready to embark on an exciting journey as an HR Assistant at our Windsor Head Office? Join our dedicated team at GenesisCare UK and be part of something extraordinary.

This is a full-time, 12-month fixed-term contract, offering hybrid working with regular attendance at our Windsor office.

As an HR Assistant with us, you'll play a key role in delivering an efficient, responsive and high-quality People & Culture service across GenesisCare UK.

You'll provide essential administrative support throughout the employee lifecycle, from coordinating pre-employment checks and onboarding to supporting employees and managers with HR queries, contractual changes and learning and development activities.

This is a fantastic opportunity for someone looking to develop their HR career, gaining exposure to a broad range of People & Culture activities while helping us deliver a positive employee experience across the business.

What You’ll Do

• Coordinate pre-employment screening, including DBS checks, occupational health referrals, employment references and right-to-work checks.
• Manage onboarding administration, ensuring new starters have a smooth and positive experience joining GenesisCare.
• Prepare employment contracts, offer documentation and contractual variation letters.
• Maintain accurate employee records and personnel files, ensuring compliance with GDPR and relevant regulatory requirements.
• Manage the People & Culture inbox and ticketing system, responding to employee and manager queries within agreed service levels.
• Provide first-line support on HR policies, processes and systems, escalating more complex matters where appropriate.
• Support monthly payroll administration, including processing employee changes, preparing reports and resolving queries.
• Maintain employee information within HiBob, providing system support and guidance to colleagues.
• Assist People & Culture Business Partners with employee relations administration, including coordinating meetings, preparing documentation and taking notes.
• Coordinate mandatory training activities, maintain learning records and support the monitoring of training completion.
• Contribute to People & Culture projects and identify opportunities to improve processes and the employee experience.

What You’ll Have

• Previous administrative experience within an HR or People & Culture environment.
• Excellent organisational skills and attention to detail, with the ability to manage multiple priorities.
• Strong customer service skills and a professional, approachable communication style.
• Excellent Microsoft Office skills, including Word, Excel and PowerPoint.
• Confidence working with HR systems and maintaining accurate, confidential employee information.
• A proactive, adaptable approach, with the ability to use initiative and work effectively as part of a team.
• Good general knowledge of HR processes and the employee lifecycle.
• Experience using HiBob, Workday or a similar HR system would be advantageous.
• Previous experience supporting payroll administration would be beneficial.
• A CIPD Level 3 qualification, or working towards one, would be an advantage.

Why Choose GenesisCare

Discover what's in store for you when you join the GenesisCare UK team:

• Shape your work-life balance with 26 days of annual leave, plus bank holidays, and the option to buy more or sell back annual leave.
• Prioritise your well-being with complimentary private medical and dental coverage, access to Employee Assistance Program, and Income Protection.
• Access our world-class radiotherapy - free to you and your immediate family, if required.
• Secure your future with a competitive Company Contributory Pension Scheme.
• Nurture your mental health and well-being through our well-being community, with access to Babylon Health and Headspace Wellbeing.
• Enjoy hassle-free commutes with free parking at most of our centres.
• Treat yourself with exclusive retail discounts.

Who We Are

GenesisCare UK is the leading provider of private oncology services in the UK, pioneering a transformation in cancer care. Through innovative, personalised treatments, we are enhancing patient quality of life, life expectancy, and overall survival rates.

We are a team of over 600 highly trained physicians, healthcare professionals and support staff operating 14 specialist outpatient cancer centres across the UK. Our aim is to provide world-class care, offering the latest proven treatments including advanced diagnostics, medical oncology, radiotherapy, and Theranostics.

We take an integrated approach to cancer care, focusing on treating the whole patient, not just the cancer. Our personalised treatment programmes include wellbeing services in partnership with Penny Brohn UK and exercise medicine, proven to enhance patient outcomes.

Collaborating with universities and leading clinicians globally, we're dedicated to researching and developing improved cancer treatments. Our UK clinical trials programme aims to broaden access to new therapies.

We're passionate about innovation and working together to make great things happen. We make significant investments in our employees to provide opportunities for growth, learning, and development within their roles.

Join GenesisCare UK and shape your future, while shaping the future of cancer care. GCTA-Windsor