HR Administrator — Nonprofit, Payroll & Compliance

Interval House of Hamilton; Hamilton; On-site; CAD 41,000 - 47,000; Full time

Job summary

Interval House of Hamilton is seeking an experienced Human Resources Administrator to support day-to-day HR needs in our Hamilton, Ontario office. This in-office role focuses on accurate records, compliance, and efficient HR processes for a unionized nonprofit workforce.

You will coordinate recruitment, onboarding, payroll information, benefits, and document the employee lifecycle while ensuring policy alignment with Ontario employment legislation.

Qualifications

• Post-secondary education in Human Resources, Business Administration or a related field.
• CHRP designation is considered an asset.
• Practical Human Resource administration experience, ideally within an organisation of 50 or more employees.
• Experience within a non‑profit, unionised, social‑service or similarly complex environment is considered an asset.
• Strong working knowledge of Ontario employment legislation, including the ESA, OHSA, Ontario Human Rights Code and Pay Equity Act.
• Experience with HRIS and/or payroll systems.
• Strong administrative, organisational and records-management skills.
• Excellent attention to detail and ability to work with confidential and sensitive information.
• Ability to manage competing priorities and deadlines.
• A collaborative and service‑oriented approach to working with employees, managers, leadership and payroll.

Responsibilities

• Coordinate recruitment, offers of employment, onboarding and offboarding.
• Maintain accurate and complete personnel files and employee records.
• Administer employee documentation, leaves, attendance and HR tracking systems.
• Support benefits administration and other employee lifecycle processes.
• Provide payroll with accurate and timely information related to new hires, wage changes, leaves and other employee changes.
• Review payroll information as a second level of verification prior to processing and provide backup payroll support when required.
• Support the administration of collective agreement requirements and labour relations processes.
• Maintain Human Resources policies, procedures, templates and compliance documentation.
• Track required employee training, credentials, certifications and documentation.
• Provide administrative and documentation support for workplace investigations, accommodations, performance management and progressive discipline processes.
• Assist with wage administration and organisational reviews to support compliance with Ontario's Pay Equity Act.
• Monitor changes to applicable Ontario employment legislation and support required policy, documentation and administrative updates.

Skills

Attention to detail

Organisational skills

Confidentiality

Communication skills

Education

Post-secondary education in Human Resources or related field

CHRP designation (asset)

Tools

HRIS systems

Payroll systems

Job description

Interval House of Hamilton is seeking an experienced Human Resources Administrator to support day-to-day HR needs in our Hamilton, Ontario office. This in-office role focuses on accurate records, compliance, and efficient HR processes for a unionized nonprofit workforce.

You will coordinate recruitment, onboarding, payroll information, benefits, and document the employee lifecycle while ensuring policy alignment with Ontario employment legislation.