Human Resources Administrator

Interval House of Hamilton; Hamilton; On-site; CAD 41,000 - 47,000; Full time

Job summary

Interval House of Hamilton is seeking an experienced Human Resources Administrator to support day-to-day HR needs in our Hamilton, Ontario office. This in-office role focuses on accurate records, compliance, and efficient HR processes for a unionized nonprofit workforce.

You will coordinate recruitment, onboarding, payroll information, benefits, and document the employee lifecycle while ensuring policy alignment with Ontario employment legislation.

Qualifications

• Post-secondary education in Human Resources, Business Administration or a related field.
• CHRP designation is considered an asset.
• Practical Human Resource administration experience, ideally within an organisation of 50 or more employees.
• Experience within a non‑profit, unionised, social‑service or similarly complex environment is considered an asset.
• Strong working knowledge of Ontario employment legislation, including the ESA, OHSA, Ontario Human Rights Code and Pay Equity Act.
• Experience with HRIS and/or payroll systems.
• Strong administrative, organisational and records-management skills.
• Excellent attention to detail and ability to work with confidential and sensitive information.
• Ability to manage competing priorities and deadlines.
• A collaborative and service‑oriented approach to working with employees, managers, leadership and payroll.

Responsibilities

• Coordinate recruitment, offers of employment, onboarding and offboarding.
• Maintain accurate and complete personnel files and employee records.
• Administer employee documentation, leaves, attendance and HR tracking systems.
• Support benefits administration and other employee lifecycle processes.
• Provide payroll with accurate and timely information related to new hires, wage changes, leaves and other employee changes.
• Review payroll information as a second level of verification prior to processing and provide backup payroll support when required.
• Support the administration of collective agreement requirements and labour relations processes.
• Maintain Human Resources policies, procedures, templates and compliance documentation.
• Track required employee training, credentials, certifications and documentation.
• Provide administrative and documentation support for workplace investigations, accommodations, performance management and progressive discipline processes.
• Assist with wage administration and organisational reviews to support compliance with Ontario's Pay Equity Act.
• Monitor changes to applicable Ontario employment legislation and support required policy, documentation and administrative updates.

Skills

Attention to detail

Organisational skills

Confidentiality

Communication skills

Education

Post-secondary education in Human Resources or related field

CHRP designation (asset)

Tools

HRIS systems

Payroll systems

Job description

Human Resources Administrator

Full-Time (37.5 hours per week)

Hamilton, Ontario

Interval House of Hamilton is seeking an experienced and highly organized Human Resources Administrator to join our team.

For 40 years, Interval House of Hamilton has provided services and supports to women, children and communities experiencing gender-based violence. Today, we are a dynamic nonprofit organization employing 50+ staff across residential, community and prevention programs.

We are looking for a Human Resources professional who brings strong administrative skills, sound judgment, exceptional attention to detail and a solid understanding of Ontario employment requirements.

This is an in-office and hands‑on role supporting the day-to-day human resources needs of a busy, unionized nonprofit workplace. Working collaboratively with leadership, managers and payroll, the Human Resources Administrator will help ensure our Human Resource systems, employee records and processes are accurate, timely, consistent and compliant.

Key Responsibilities

• Coordinate recruitment, offers of employment, onboarding and offboarding
• Maintain accurate and complete personnel files and employee records
• Administer employee documentation, leaves, attendance and HR tracking systems
• Support benefits administration and other employee lifecycle processes
• Provide payroll with accurate and timely information related to new hires, wage changes, leaves and other employee changes
• Review payroll information as a second level of verification prior to processing and provide backup payroll support when required
• Support the administration of collective agreement requirements and labour relations processes
• Maintain Human Resources policies, procedures, templates and compliance documentation
• Track required employee training, credentials, certifications and documentation
• Provide administrative and documentation support for workplace investigations, accommodations, performance management and progressive discipline processes
• Assist with wage administration and organisational reviews to support compliance with Ontario's Pay Equity Act
• Monitor changes to applicable Ontario employment legislation and support required policy, documentation and administrative updates

What We're Looking For

• Post‑secondary education in Human Resources, Business Administration or a related field
• CHRP designation is considered an asset
• Practical Human Resource administration experience, ideally within an organisation of 50 or more employees
• Experience within a non‑profit, unionised, social‑service or similarly complex environment is considered an asset
• Strong working knowledge of Ontario employment legislation, including the Employment Standards Act, Occupational Health and Safety Act, Ontario Human Rights Code and Pay Equity Act
• Experience with HRIS and/or payroll systems
• Strong administrative, organisational and records‑management skills
• Excellent attention to detail and ability to work with confidential and sensitive information
• Ability to manage competing priorities and deadlines
• A collaborative and service‑oriented approach to working with employees, managers, leadership and payroll

This position is particularly well suited to a Human Resource professional who enjoys the operational and administrative side of human resources; keeping systems organised, ensuring processes are followed, catching details before they become problems and helping an organisation maintain strong and consistent Human Resource practices.

Compensation

Starting wage: $30.42 per hour, plus applicable extended health and dental benefits, paid vacation, personal days and sick time, in accordance with organisational policy.

Disclaimer: Due to the changing nature of work and work to be done, other responsibilities may be assigned, and qualifications may be altered. This job description indicates the general nature and level of work expected and may not cover a fully comprehensive list of activities, duties, or responsibilities.

IHOH is a living wage ambassador, and an equal opportunity employer committed to fostering an equitable, diverse, and inclusive workforce. In extension, IHOH recognises that a diverse staff team working in an inclusive environment will make superior and more innovative decisions, better serving the organisation, and consequently, the population it serves. We welcome applications of all backgrounds and lived experiences. If you require accommodation at any stage of the recruitment process, please contact your interview lead for assistance.

Consistent with legislation, please be advised once you submit your resume or application, your information will be retained for three (3) full years. Additionally, if you are selected for an interview, your interview information will also be retained for three (3) full years. Finally, we do not use AI technology to review, assess or select candidates.

Only candidates selected for an interview will be contacted.