Human Resources Coordinator & Payroll Special

Canadian Mental Health Association Brant-Haldimand-Norfolk Branch; Brantford; On-site; CAD 89,286,000 - 106,823,000; Full time

Job summary

CMHA Brant Haldimand Norfolk seeks a highly organized Human Resources Coordinator & Payroll Specialist to support HR, payroll, and labour relations across the organization. The role reports to leadership and handles sensitive employee data with discretion and integrity.

You will manage payroll (ADP Workforce Now), recruitment coordination, compliance, and workforce operations, contributing to an inclusive and healthy workplace. Start ASAP for a full-time, permanent position.

Qualifications

• Three (3) years of progressively responsible Human Resources and payroll experience.

Responsibilities

• Administer accurate and timely bi-weekly payroll using ADP Workforce Now.
• Coordinate payroll reporting, reconciliations, ROEs, year-end activities, and government remittances.
• Maintain employee records, HRIS data, and confidential personnel documentation.
• Support recruitment, onboarding, orientation, and employee lifecycle processes.

Skills

Payroll administration

Confidentiality

HR best practices

Analytical skills

Communication skills

Microsoft Office

Education

Diploma or Bachelor's in HR/Business Administration/Payroll

PCP designation strongly preferred

CHRP designation asset

Tools

ADP Workforce Now

Job description

Human Resources Coordinator & Payroll Special

About this position

Internal/External

JOB POSTING

# 1032

Human Resources Coordinator & Payroll Specialist

We are presently accepting applications from qualified individuals to fill the following positions:

Human Resources Coordinator & Payroll Specialist

Position Available: 1 Full-time Permanent, non-union

Base Location: Brantford or Simcoe , Ontario

Start Date: ASAP

Hours of Work: 37.5 hours/week

Salary Range: $31.16-$37.28/hour

CMHA Brant Haldimand Norfolk is seeking a highly organized, detail-oriented, and service-focused Human Resources Coordinator & Payroll Specialist to support the delivery of human resources, payroll, and labour relations services across the organization.

The successful candidate will work closely with the leadership team and be entrusted with highly sensitive employee, payroll, labour relations, workforce planning, and organizational information. As such, exceptional professionalism, discretion, sound judgment, and a demonstrated ability to maintain strict confidentiality are essential requirements of this position.

This role is ideal for an HR professional who enjoys balancing payroll administration, employee support, recruitment coordination, compliance, and workforce operations while contributing to an inclusive, equitable, and psychologically healthy workplace.

A full job description is available upon request.

Payroll & Human Resources Administration

• Administer accurate and timely bi-weekly payroll using ADP Workforce Now.
• Process employee hires, transfers, leaves, salary changes, benefits, pensions, and terminations.
• Coordinate payroll reporting, reconciliations, ROEs, year-end activities, and government remittances.
• Maintain employee records, HRIS data, and confidential personnel documentation.
• Support recruitment, onboarding, orientation, and employee lifecycle processes.

Confidential Human Resources & Labour Relations Support

• Maintain and safeguard highly confidential employee, labour relations, attendance management, accommodation, disciplinary, and investigative records.
• Provide confidential administrative support related to grievances, investigations, arbitration preparation, workforce planning, and organizational change initiatives.
• Handle confidential information related to compensation, staffing, collective agreement administration, and organizational.

Compliance, Quality & Accreditation

• Ensure compliance with employment, payroll, labour relations, occupational health and safety, accessibility, privacy, and human rights legislation.
• Support Accreditation Canada requirements, workforce quality indicators, continuous quality improvement initiatives, and organizational audits.

Equity, Diversity, Inclusion & Accessibility

• Support equitable and accessible recruitment and employment practices.
• Promote a workplace culture of inclusion, cultural humility, psychological safety, anti-racism, accessibility, and reconciliation.
• Apply an equity lens to HR processes and employee support initiatives.

Qualifications and Experience:

Education

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Payroll Administration, or a related field.
• Payroll Compliance Practitioner (PCP) designation is strongly preferred or willingness to obtain.
• CHRP designation is considered an asset.

Experience

• Minimum three (3) years of progressively responsible Human Resources and payroll experience.
• Minimum two (2) years of experience using ADP Workforce Now.
• Experience supporting a unionized environment is preferred.
• Experience in healthcare, community mental health, or the not-for-profit sector is considered an asset.

Key Qualifications

• Strong understanding of payroll administration, employment legislation, and HR best practices.
• Demonstrated ability to manage highly sensitive and confidential information.
• Knowledge of collective agreement administration and labour relations processes is an asset.
• Strong analytical, organizational, time-management, and communication skills.
• High level of professionalism, integrity, discretion, and attention to detail.
• Proficiency in Microsoft Office.

Application Deadline: Friday, September 4, 2026 @ 4:30 pm

We thank all applicants; however, only those being considered for an interview will be contacted. CMHA BHN is an equal opportunity employer, and we value the importance of diversity and dignity in the workplace. We are committed to developing inclusive, barrier-free recruitment and selection processes and work environments. We strongly encourage applications from Indigenous peoples (First Nations, Métis, and Inuit), racialized persons, 2SLGBTQIA+ individuals, persons with disabilities, and women. We welcome applicants of all intersecting identities and experiences. If you are contacted by CMHA BHN regarding a job opportunity, please advise prior to the interview if you require accommodation, and we will work with you to make appropriate arrangements