Human Resources & Administration Co-Op

Technical Management Group Ltd. (TMG); Toronto; On-site; CAD 55,104,000 - 60,614,000; Part time

Job summary

Technical Management Group Ltd. (TMG) in Toronto is seeking a Human Resources & Administration Intern to support onboarding, payroll, and recruitment in an in-person, team-oriented setting. The role focuses on HRIS (ADP), payroll, and employee records within a Corporate Administration context.

Start date is Aug 31, 2026 and end date Aug 1, 2027; the position offers hands-on experience across HR operations, benefits, and cross-functional projects in a collaborative office environment.

Qualifications

• Currently pursuing HR, business, or related studies.
• Experience with ADP Workforce Now or similar HRIS is a plus.
• Strong communication and interpersonal skills; professional discretion.

Responsibilities

• Support onboarding by entering new hire information.
• Assist with employee engagement and internal communications.
• Help with offboarding and updating ADP records.
• Maintain employee records in ADP, including changes.
• Support payroll by validating timesheets and coordinating with payroll.
• Generate basic HR and payroll reports (headcount, turnover, attendance).
• Provide first-level ADP self-service support.
• Support benefits administration tasks and enrollment tracking.
• Document SOPs and participate in HR process improvements.
• Participate in HR projects involving ADP modules.

Skills

Communication

Empathy

Collaboration

Problem solving

Adaptability

Cultural sensitivity

Discretion

Education

HR or Business Administration student

Tools

ADP

Ceridian

Microsoft 365

Recruiting software

Asana/Trello

Job description

General Accountability And Summary

This role will appeal to a collaborative individual eager to gain experience in the areas of Human Resources and Administration. The HR Intern will play a key role in supporting day-to-day HR operations while contributing to broader organizational initiatives. This role will appeal to a collaborative individual, with specific expertise in human resources and administration, as well as a broad interest in and exposure to various aspects of corporate operations including recruitment, HRIS systems (ADP workforce Now), and cross-functional projects. This is an in-person role based in Toronto and the successful candidate will be expected to be in the office a minimum of four (4) days per week.

Responsibilities & Deliverables

• Support onboarding activities by entering new hire information and ensuring documentation is complete in the system.
• Support employee engagement and HR initiatives, including learning programs and internal communications.
• Assist with offboarding processes, including processing terminations and updating records in ADP.
• Assist in maintaining accurate employee records in ADP, including updates to personal information, job changes, and organizational data
• Support payroll preparation by validating timesheets, flagging discrepancies, and coordinating with the payroll team.
• Assist in generating basic HR and payroll reports (e.g., headcount, turnover, attendance.
• Provide first-level support to employees on ADP self-service tools (e.g., accessing pay statements, updating personal details)
• Support benefits administration tasks such as tracking enrollments and updating employee records.
• Contribute to process improvement projects by documenting SOPs and identifying opportunities to enhance efficiency.
• Participate in HR projects involving ADP modules (e.g., performance management, talent tracking)

Title

Human Resources & Administration Intern

Department

Corporate Administration

Start Date

Aug 31, 2026

End Date

Aug1, 2027

Location

15 Toronto St. Suite 600 Toronto, Ontario

Recruitment support

• Assist in screening resumes and applications to identify qualified candidates for open positions
• Support candidate outreach efforts and coordinate interview scheduling with hiring managers and applicants
• Assist in the preparation and administration of offer letters and onboarding documentation
• Maintain accurate and up-to-date recruitment records, including tracking candidate pipelines and hiring progress

Office Administration

• Manage day-to-day office operations, including supplies, scheduling, and communications.
• Coordinate internal meetings, prepare agendas, and take meeting minutes.
• Maintain organized filing systems (digital and physical) for easy access and retrieval.
• Perform general HR administrative tasks such as data entry, document organization and reporting.

Essential Skills

• Strong communication and interpersonal skills
• High emotional intelligence and discretion
• Collaborative and team-oriented mindset
• Ability to coach, mentor, and influence across all levels
• Proactive problem-solving and decision-making
• Adaptability in fast-paced, multi-disciplinary environments
• Cultural sensitivity and global perspective

Technical Proficiency

• HRIS and payroll systems (e.g., ADP, Ceridian, or similar)
• Microsoft 365 Suite (Excel, Word, Outlook, Teams, SharePoint)
• Project management tools (e.g., Asana, Trello, or MS Project)
• Database management for contractors and recruiting agencies
• Familiarity with vendor portals and client onboarding systems

Position Dynamics

• Internal Relationships: President, Senior Leadership Team, Project Managers, Accounting, Other Students.
• Salary: CAD $20.00/hr