HR & Admin Coordinator: Payroll, Onboarding & HR Ops

Hire Authority; Kingston; On-site; CAD 52,000 - 72,000; Full time

Job summary

Hire Authority seeks an experienced Human Resources and Administrative Coordinator to support Queen’s University Athletics & Recreation in Kingston. You will handle recruitment, onboarding, payroll processing, and HR inquiries with confidentiality and accuracy.

The role involves implementing HR processes, maintaining records, and assisting with equity initiatives while partnering with the HR Manager to improve service delivery within a high-demand university environment.

Qualifications

• Knowledge of HR policies, legislation and best practices.
• Experience using HR systems (PeopleSoft) and iWork is an asset.
• Ability to learn new software and adapt to university processes.

Responsibilities

• Maintain up-to-date HR policies and payroll processes in compliance with legislation.
• Respond to inquiries, provide HR guidance, and support payroll.
• Process payroll for full-time and casual staff; troubleshoot issues.
• Coordinate recruitment, onboarding, and contracts using HR systems (PeopleSoft/iWork).
• Generate reports and maintain employee data accuracy.
• Support equity, diversity, inclusion programs and training tracking.
• Assist in term contracts, job postings, and onboarding orientation.

Skills

HR compliance

Customer service

Interpersonal communication

Time management

Initiative

Equity and diversity

Education

Post-secondary HR diploma

University degree asset

CHRP designation preferred

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Database programs

PeopleSoft

iWork

Job description

Hire Authority seeks an experienced Human Resources and Administrative Coordinator to support Queen’s University Athletics & Recreation in Kingston. You will handle recruitment, onboarding, payroll processing, and HR inquiries with confidentiality and accuracy.

The role involves implementing HR processes, maintaining records, and assisting with equity initiatives while partnering with the HR Manager to improve service delivery within a high-demand university environment.