HR Onboarding & Recruitment Coordinator

UNKNOWN; Vancouver; On-site; CAD 48,000 - 51,000; Full time

Job summary

UBC Geering Up Engineering Outreach is hiring a Recruitment Assistant to support HR activities for hourly staff. The role will handle recruitment, onboarding and terminations in Workday, coordinating with multiple partners and departments.

You will manage postings, candidate screenings, and onboarding communications, while upholding confidentiality and data security. This position supports the Geering Up team during peak hiring seasons and works with the Dean's Office and faculty partners.

Qualifications

• High School graduation plus one year of post secondary education and three years of related HR experience.
• Experience coordinating recruitment processes, interviews and onboarding.
• Familiarity with HR policies, payroll and confidentiality requirements.
• Experience with Workday or similar HRIS is an asset.

Responsibilities

• Manage HR documentation for hiring and termination with confidentiality.
• Coordinate recruitment and onboarding for 150–225 positions annually.
• Create, post and answer questions about postings internally and externally.
• Process appointments, transfers, extensions and terminations in Workday.
• Provide onboarding/orientation for new staff and inform managers of missing onboarding documents.
• Support access to UBC systems (Workday, CWL, SharePoint) and data security.
• Assist with wage mapping and Canada Summer Jobs tracking as needed.
• Support hiring committees and represent Geering Up at career events.

Skills

Recruitment coordination

HR administration

Onboarding

Confidentiality

Communication

Interview coordination

Education

High School + 1 year post-secondary + 3 years related experience

Tools

Workday

Job description

UBC Geering Up Engineering Outreach is hiring a Recruitment Assistant to support HR activities for hourly staff. The role will handle recruitment, onboarding and terminations in Workday, coordinating with multiple partners and departments.

You will manage postings, candidate screenings, and onboarding communications, while upholding confidentiality and data security. This position supports the Geering Up team during peak hiring seasons and works with the Dean's Office and faculty partners.