Health Branch Administrative Assistant

Union of Nova Scotia Mi'kmaq; Nova Scotia; On-site; CAD 40,000 - 50,000; Full time

Job summary

The Union of Nova Scotia Mi’kmaq is seeking an Administrative Assistant to support the Health Branch in Membertou, Nova Scotia. The role will handle administrative tasks, scheduling, correspondence, and basic finance processes while ensuring efficient day-to-day operations.

Qualifications include a post-secondary credential in office administration or equivalent, plus at least one year of experience. Proficiency in Microsoft 365 and strong organization and communication skills are essential.

Qualifications

• Post-secondary education in office administration, business administration, or a related field, or an equivalent combination of education and experience.
• Minimum of one year of relevant administrative or office support experience.
• Strong organizational skills with the ability to manage multiple tasks, meet deadlines, and maintain attention to detail.
• Effective written and verbal communication skills and the ability to handle confidential information with professionalism.
• Proficient with email and Microsoft 365, including Word, PowerPoint, Excel, OneDrive, and Teams.
• Experience preparing meeting materials, taking minutes, maintaining files, and supporting office procedures.
• Ability to work independently and as part of a team in a busy office environment.
• Knowledge of Indigenous and/or Mi’kmaq communities is an asset.
• Ability to speak and/or understand the Mi’kmaq language is an asset.
• Travel within and outside of the province may be required; therefore, a valid driver’s licence and access to a reliable vehicle are required.

Responsibilities

• Provide administrative and clerical support, including filing, data entry, document preparation, and record maintenance.
• Coordinate meetings, calendars, appointments, travel, agendas, and meeting minutes.
• Prepare, proofread, and distribute correspondence, reports, briefing materials, and other documents.
• Respond to phone, email, and in-person inquiries and direct requests as needed.
• Maintain office supplies, contact lists, electronic files, and administrative tracking systems.
• Assist with basic finance administration, including purchase requests, invoice processing, and related documentation.
• Perform other related administrative duties as required.

Job description

The Union of Nova Scotia Mi’kmaq is seeking an Administrative Assistant to support the Health Branch in Membertou, Nova Scotia. The role will handle administrative tasks, scheduling, correspondence, and basic finance processes while ensuring efficient day-to-day operations.

Qualifications include a post-secondary credential in office administration or equivalent, plus at least one year of experience. Proficiency in Microsoft 365 and strong organization and communication skills are essential.