Medical Administrative Assistant

Mi'kmaw Native Friendship Centre; Halifax; On-site; CAD 42,000 - 55,000; Full time

Job summary

Mi’kmaw Native Friendship Centre ( MNFC ) seeks a Medical Administrative Assistant for the Wije’winen Health Centre in central Halifax/Kjipuktuk. The role provides administrative support to physicians and nurses, including scheduling, telehealth, EMR management, and meeting coordination, with emphasis on two-eyed seeing care.

The position is full-time (35 hours/week) with some evenings, weekends or holidays as needed; PHIA training is required after hire and a Medical Terminology course is

Qualifications

• Grade 12 plus graduation from a recognized one year Medical office administration course.
• PHIA training to be completed upon hiring.
• Medical terminology course required (can be completed within 1st month).
• Minimum of one-year secretarial experience an asset.
• Recent medical secretarial experience in healthcare is an asset.
• Excellent computer skills including Microsoft Office.

Responsibilities

• Support physicians and nursing staff in clinical, research, academic, and administrative responsibilities related to the Urban Indigenous Health & Wellness Centre
• Scheduling and confirming medical appointments, including appointments with visiting specialists
• Facilitating telehealth appointments
• Registering patients upon arrival to clinic and maintaining up to date contact information
• Receiving and communicating messages for medical staff and patients
• Managing and reconciling correspondence on an electronic medical record
• Interviewing patients to complete forms and documents for clinicians
• Starting and maintaining confidential medical files and records
• Preparing draft agendas for meetings and taking, transcribing, and distributing minutes
• Creating and maintaining internal office administrative procedures like document tracking and filing
• Supervising and training other staff in procedures and use of current software
• Ordering supplies and maintaining inventory
• Facilitating access to medical drives/other resources
• Other duties as required

Skills

Medical terminology

Secretarial experience

MS Office

Independent work

Flexibility

Adaptability

Education

Grade 12

Medical office administration course (1-year)

PHIA training

Medical terminology course

Tools

Microsoft Office

EMR systems

Job description

Employment Opportunity: Medical Administrative Assistant

Location: Halifax, NS

Employment Term: October 2026 – March 31, 2027 (possibility of annual renewal), (35 hours a week)(Some evenings, weekends or Holidays if required)

Reports To: Health Director and Clinical Lead

General Description:

The Wije’winen Health Centre is a new project of the MNFC, and we are looking for one (1) Medical Administrative Assistants, 1 full time. The Wije’winen Health Centre is a newly constructed facility located in central Halifax/Kjipuktuk. We offer healthcare services to the urban Indigenous community. The administrative assistant provides administrative support to our primary care physicians and nurses, which may at times require outreach. These services will be based on the principle of etuaptmumk (two-eyed seeing).

Key Responsibilities:

• Support physicians and nursing staff in clinical, research, academic, and administrative responsibilities related to the Urban Indigenous Health & Wellness Centre
• Provide administrative support to ensure the efficient operation of the Urban Indigenous Health & Wellness Centre. Tasks may include but will not be limited to:
• Scheduling and confirming medical appointments, including appointments with visiting specialists
• Facilitating telehealth appointments
• Registering patients upon arrival to clinic and maintaining up to date contact information
• Receiving and communicating messages for medical staff and patients
• Managing and reconciling correspondence on an electronic medical record
• Interviewing patients to complete forms and documents for completion by clinicians
• Starting and maintaining confidential medical files and records
• Preparing draft agendas for meetings and taking, transcribing, and distributing minutes
• Creating and maintaining internal office administrative support procedures like document tracking and filing and monthly reporting
• Supervising and training other staff in procedures and in use of current software
• Ordering supplies and maintaining inventory
• Facilitating access to medical drives/other resources as indicated
• Other duties as required

Qualifications:

• Education: Grade 12 plus graduation from a recognized one year Medical office administration course.
• Will be expected to complete PHIA training upon hiring
• Experience & Skills:
• Medical terminology course required (can be completed within 1st month of employment)
• Minimum of one-year secretarial experience an asset
• Recent medical secretarial experience in an academic or healthcare setting would be considered an asset
• Excellent computer skills that include a demonstrated proficiency in common office productivity software (i.e. Microsoft Office)
• Able to function independently and problem solve with minimal direct supervision
• Demonstrates flexibility, adaptability, and willingness to change
• Mi’kmaw language proficiency would be an asset but is not required
• Qualified Indigenous applicants are encouraged to apply and may receive priority based on employment equity standards. Please provide specific information and/or documentation related to your membership or citizenship with a recognized First Nation, Inuit, or Métis community. All information or documentation may be subject to verification.

Application Deadline:

Open Until October 20th 2026

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel working within this job title.

The Mi’kmaw Native Friendship Centre is an equal opportunity employer; and complies with all fair employment practices laws.We are committed to providing a workplace free form unlawful discrimination and harassment and prohibit the same against employees, applicants or other covered persons by co-workers, supervisors, managers, or third parties based on a person’s race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veterans status, disability unrelated to job requirements, ethnicity, genetic information, military service, political affiliation, marital status and pregnancy or other protected status.

Qualified Indigenous applicants will be given priority in accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission. The Mi’kmaw Native Friendship Centre (MNFC) reserves the right to refuse all applications for employment.The MNFC will not assume any expenses related to this or any job application process included and not limited to travel, relocation, and application development.

*Only those applicants who are selected for an interview will be contacted