Health Care Program Assistant (Secretary 2)

Government of Nova Scotia; Halifax; On-site; CAD 48,000 - 54,000; Full time

Benefits offered by this job

Defined Benefit Pension Plan

Health, Dental, Life Insurance

Job summary

The Office of the Public Trustee in Halifax, NS, is seeking a Health Care Program Assistant to perform comprehensive medical administrative and secretarial support for the Health Care Decisions and Capacity Assessment Division. You will assist the Director and team, coordinating operations to ensure high-quality client service and education programs.

Applicants should have a Medical Office Administration credential with healthcare experience, strong Word/Excel skills, and the ability to work

Qualifications

• Certificate or diploma in Medical Office Administration or a diploma in secretarial or business administration.
• Three years of relevant experience in a healthcare setting.
• Experience providing administrative services in a busy office environment.

Responsibilities

• Provide comprehensive medical administrative and secretarial support to the Health Care Decisions division.
• Coordinate operational activities to support delivery of client service and capacity assessment education.
• Maintain division calendar and manage medical files with discretion and accuracy.

Skills

Administrative support

File management

Microsoft Word

Microsoft Excel

Verbal and written communication

Education

Medical Office Administration certificate/diploma

Secretarial or business administration diploma

Tools

Public Trustee Account Management

Job description

Competition # : 50157

Department: Office of the Public Trustee

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 27-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Public Trustee is committed to providing informed consent for health care decisions, home care services, placements, medical, surgical, and psychiatric treatments for clients using an approach that is client-centered, respectful of human rights and freedoms and in the client’s best interests if prior wishes, values, and beliefs are not known.

About Our Opportunity

As the Health Care Program Assistant, you are an integral member of the Health Care Decisions team and are responsible for a complete and comprehensive range of medical administrative and secretarial support functions for the Health Care Decisions and Capacity Assessment Division of the Office of the Public Trustee. Under minimal supervision, you will provide support to the Director and the Health Care team through the coordination of operational activities to support the delivery of excellent client service and the capacity assessment education program.

About You

As the successful applicant, you will have a certificate or diploma in Medical Office Administration, or a diploma in secretarial or business administration, along with three years of relevant experience in a healthcare setting. An equivalent combination of relevant education and experience may be considered.

You will bring experience providing administrative services in a busy office environment, including verbal and written correspondence, managing medical files, and maintaining the division calendar. Expereince with healthcare office organization and administrative skills would be an asset.

You will also have experience creating and maintaining spreadsheets and databases, as well as a working knowledge of medical/health care terminology. Proficiency with computer applications, including Word and Excel, is required, while experience with Public Trustee Account Management is considered an asset.

You will demonstrate strong organizational skills and the ability to work with minimal supervision, establish priorities, meet deadlines, and manage multiple tasks. A high degree of initiative, effective interpersonal and communication skills, sound judgment, and tact are also required.

We will assess the above qualifications using one or more of the following tools: written assessment, standardized tests, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Normal work week is 35 hours/week, 7 hours/day.

May be required to work overtime on occasion.

Additional Information

This is a permanent full-time employment opportunity, located in Halifax, NS

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade: CL 18

Salary Range: $1,848.39 - $2,068.11 Bi-Weekly

Employment Equity Statement

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

This Is a Bargaining Unit Position Initially Restricted To Current Civil Service Employees Represented By The Nova Scotia Government Employees Union (NSGEU). If Applying From Outside a Government Office, Employees Must Apply Correctly Via This Link

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail].