Health Care Program Assistant (Secretary 2)

The Government of Nova Scotia; Halifax; On-site; CAD 42,000 - 47,000; Full time

Job summary

The Government of Nova Scotia invites applications for a Health Care Program Assistant (Secretary 2) in Halifax. This permanent full-time position supports the Health Care Decisions division, providing comprehensive medical administrative and secretarial services to the Director and team.

Applicants should have a Medical Office Administration certificate or diploma (or equivalent) with three years of healthcare experience; strong Word/Excel skills and good organizational abilities are essential.

Qualifications

• Certificate or diploma in Medical Office Administration or secretarial/business administration with three years in healthcare.
• Experience providing administrative services in a busy office; strong communication and scheduling skills.
• Proficiency with Word/Excel; familiarity with medical terminology preferred.

Responsibilities

• Provide medical administrative and secretarial support for Health Care Decisions division.
• Coordinate operational activities to support client service delivery and education programs.
• Support Director and health care team with calendar management and documentation.

Skills

Medical Office Administration

Secretarial/Business Administration

Verbal and written communication

Word and Excel proficiency

Organizational skills

Education

Medical Office Administration certificate or diploma

Secretarial or business administration diploma

Tools

Microsoft Excel

Microsoft Word

Database basics

Job description

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Health Care Program Assistant (Secretary 2)

Competition # : 50157

Department:Office of the Public Trustee

Location:HALIFAX

Type of Employment:Permanent

Union Status: NSGEU - NSPG

Closing Date:27-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Public Trustee is committed to providing informed consent for health care decisions, home care services, placements, medical, surgical, and psychiatric treatments for clients using an approach that is client-centered, respectful of human rights and freedoms and in the client’s best interests if prior wishes, values, and beliefs are not known.

About Our Opportunity

As the Health Care Program Assistant, you are an integral member of the Health Care Decisions team and are responsible for a complete and comprehensive range of medical administrative and secretarial support functions for the Health Care Decisions and Capacity Assessment Division of the Office of the Public Trustee. Under minimal supervision, you will provide support to the Director and the Health Care team through the coordination of operational activities to support the delivery of excellent client service and the capacity assessment education program.

About You

As the successful applicant, you will have a certificate or diploma in Medical Office Administration, or a diploma in secretarial or business administration, along with three years of relevant experience in a healthcare setting. An equivalent combination of relevant education and experience may be considered.

You will bring experience providing administrative services in a busy office environment, including verbal and written correspondence, managing medical files, and maintaining the division calendar. Expereince withhealthcare office organization and administrative skills would be an asset.

You will also have experience creating and maintaining spreadsheets and databases, as well as a working knowledge of medical/health care terminology. Proficiency with computer applications, including Word and Excel, is required, while experience with Public Trustee Account Management is considered an asset.

You will demonstrate strong organizational skills and the ability to work with minimal supervision,establish priorities, meet deadlines, and manage multiple tasks. A high degree of initiative, effective interpersonal and communication skills, sound judgment, and tact are also required.

We will assess the above qualifications using one or more of the following tools: written assessment, standardized tests, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees .

Working Conditions

Normal work week is 35 hours/week, 7 hours/day. May be required to work overtime on occasion.

Additional Information

This is a permanent full-time employment opportunity, located in Halifax, NS

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade: CL 18

Salary Range: $1,848.39- $2,068.11Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed [e-mail].