Medical Administrative Assistant – Indigenous Health Center

Mi'kmaw Native Friendship Centre; Halifax; On-site; CAD 42,000 - 55,000; Full time

Job summary

Mi’kmaw Native Friendship Centre ( MNFC ) seeks a Medical Administrative Assistant for the Wije’winen Health Centre in central Halifax/Kjipuktuk. The role provides administrative support to physicians and nurses, including scheduling, telehealth, EMR management, and meeting coordination, with emphasis on two-eyed seeing care.

The position is full-time (35 hours/week) with some evenings, weekends or holidays as needed; PHIA training is required after hire and a Medical Terminology course is

Qualifications

• Grade 12 plus graduation from a recognized one year Medical office administration course.
• PHIA training to be completed upon hiring.
• Medical terminology course required (can be completed within 1st month).
• Minimum of one-year secretarial experience an asset.
• Recent medical secretarial experience in healthcare is an asset.
• Excellent computer skills including Microsoft Office.

Responsibilities

• Support physicians and nursing staff in clinical, research, academic, and administrative responsibilities related to the Urban Indigenous Health & Wellness Centre
• Scheduling and confirming medical appointments, including appointments with visiting specialists
• Facilitating telehealth appointments
• Registering patients upon arrival to clinic and maintaining up to date contact information
• Receiving and communicating messages for medical staff and patients
• Managing and reconciling correspondence on an electronic medical record
• Interviewing patients to complete forms and documents for clinicians
• Starting and maintaining confidential medical files and records
• Preparing draft agendas for meetings and taking, transcribing, and distributing minutes
• Creating and maintaining internal office administrative procedures like document tracking and filing
• Supervising and training other staff in procedures and use of current software
• Ordering supplies and maintaining inventory
• Facilitating access to medical drives/other resources
• Other duties as required

Skills

Medical terminology

Secretarial experience

MS Office

Independent work

Flexibility

Adaptability

Education

Grade 12

Medical office administration course (1-year)

PHIA training

Medical terminology course

Tools

Microsoft Office

EMR systems

Job description

Mi’kmaw Native Friendship Centre ( MNFC ) seeks a Medical Administrative Assistant for the Wije’winen Health Centre in central Halifax/Kjipuktuk. The role provides administrative support to physicians and nurses, including scheduling, telehealth, EMR management, and meeting coordination, with emphasis on two-eyed seeing care.

The position is full-time (35 hours/week) with some evenings, weekends or holidays as needed; PHIA training is required after hire and a Medical Terminology course is