Guest Experience Associate - R

Ronald McDonald House Charities - Saskatchewan; Regina; On-site; CAD 34,000 - 55,000; Full time

Benefits offered by this job

Paid weekly

Health benefits

Dental benefits

Free training programs

New onboarding process

Job summary

Adecco is hiring a full-time Administrative Assistant on a temporary basis to support executive leadership, governance committees, and diverse stakeholders. This role emphasizes coordination, materials preparation, records maintenance, and ensuring smooth information flow across multiple organizations and teams.

You will manage calendars, meetings, minutes, and documentation, organize virtual and in-person sessions, and assist with special projects and process improvements while upholding

Qualifications

• Experience providing administrative, executive, project coordination, or committee support in a complex environment.
• Experience supporting healthcare, public sector, government, or multi-stakeholder organizations is considered a strong asset.
• Proficiency in Microsoft Office applications, including: Outlook, Teams, Word, Excel, PowerPoint.
• Experience using SharePoint or similar document management systems is considered an asset.
• Strong computer and document management skills.
• Excellent written and verbal communication abilities.
• Strong time-management and prioritization skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong interpersonal and relationship-building skills.
• High level of professionalism, discretion, and confidentiality.
• Mu st be legally eligible to work, and reside in Canada

Responsibilities

• Provide administrative support to executive leadership and key stakeholders.
• Manage correspondence, meeting scheduling, and document coordination.
• Coordinate calendars, meeting logistics, and follow-up activities.
• Support governance committees and leadership groups through effective organization and administration.
• Organize and coordinate virtual and in-person meetings.
• Prepare agendas, meeting packages, presentations, and supporting documentation.
• Record meeting minutes, decisions, and action items accurately.
• Maintain action logs, decision logs, attendance records, and follow-up documentation.
• Distribute meeting materials and ensure documentation is stored and shared according to established procedures.
• Collaborate with multiple stakeholder groups to support ongoing initiatives and projects.
• Monitor deadlines and ensure timely completion of assigned tasks.
• Provide administrative assistance for special projects and process improvement initiatives.
• Support communication and coordination activities across diverse teams.

Skills

Communication skills

Organization

Time management

Multitasking

Discretion

Team collaboration

Tools

Microsoft Office

SharePoint

Outlook

Teams

Word

Excel

PowerPoint

Job description

Adecco is currently hiring a full-time Administrative Assistant on a temporary full-time or part-time basis for an exciting opportunity supporting a high-profile healthcare initiative. This role is ideal for an organized, detail-oriented professional who thrives in a collaborative environment and enjoys providing administrative and coordination support to senior leaders and diverse stakeholder groups. In this role, you will support executive leadership and governance committees by coordinating meetings, preparing materials, maintaining records, and ensuring the smooth flow of information and documentation across multiple organizations and teams.

• Pay Rate: $25-$40/hour
• Location: Regina, SK
• Job type: Temporary | Full-time

Here's why you should apply:

• Paid weekly accurate and on time
• Strong health and safety programs
• Medical and dental benefits once qualified
• Free training programs
• New and quicker onboarding process

Responsibilities:

Administrative & Executive Support

• Provide administrative support to executive leadership and key stakeholders.
• Manage correspondence, meeting scheduling, and document coordination.
• Coordinate calendars, meeting logistics, and follow-up activities.
• Support governance committees and leadership groups through effective organization and administration.

Meeting & Committee Coordination

• Organize and coordinate virtual and in-person meetings.
• Prepare agendas, meeting packages, presentations, and supporting documentation.
• Record meeting minutes, decisions, and action items accurately.
• Maintain action logs, decision logs, attendance records, and follow-up documentation.
• Distribute meeting materials and ensure documentation is stored and shared according to established procedures.

Documentation & Records Management

• Maintain accurate records and filing systems.
• Support document routing, approvals, and version control processes.
• Ensure confidential information is handled appropriately and securely.
• Assist with preparing reports, summaries, briefing materials, and presentations.

Project & Stakeholder Support

• Collaborate with multiple stakeholder groups to support ongoing initiatives and projects.
• Monitor deadlines and ensure timely completion of assigned tasks.
• Provide administrative assistance for special projects and process improvement initiatives.
• Support communication and coordination activities across diverse teams.

Qualifications and Skills:

• Experience providing administrative, executive, project coordination, or committee support in a complex environment.
• Experience supporting healthcare, public sector, government, or multi-stakeholder organizations is considered a strong asset.
• Proficiency in Microsoft Office applications, including:
  • Outlook
  • Teams
  • Word
  • Excel
  • PowerPoint
• Experience using SharePoint or similar document management systems is considered an asset.
• Strong computer and document management skills.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Strong time-management and prioritization skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong interpersonal and relationship-building skills.
• Ability to work independently and collaboratively within a team.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving and administrative coordination abilities.
• Mu st be legally eligible to work, and reside in Canada

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we're making the future work for everyone.