Gift Administrator — Part-Time, Ottawa (On-Site)

Altis Technology; Ottawa; On-site; CAD 28,000 - 33,000; Part time

Benefits offered by this job

Flexible part-time hours

Job summary

Altis Technology in Ottawa, ON is seeking a Gift Administrator for a temporary part-time contract to support donor processing, receipts and reconciliations. This hands-on role involves coding donor records, data hygiene and coordinating with fundraising, finance and database staff.

You will verify donations across channels, generate receipts, maintain donor information and assist with audit preparation during a busy fundraising period.

Qualifications

• 1+ year of administrative support, data entry, transaction processing, cash handling, reconciliation or customer service experience.
• Strong attention to detail and confidence working with high volumes of data and confidential information.
• Experience with databases or CRM systems; Raiser's Edge NXT or other Blackbaud experience is a strong asset.
• Proficiency with Microsoft 365, particularly Excel, Word, Outlook, Teams and SharePoint.
• Fundraising, charitable or non-profit experience is an asset, including familiarity with the gift-to-stewardship cycle.
• Strong organization, judgement and follow-through, with the ability to work independently while contributing to a collaborative team.
• A service-minded communication style and comfort interacting professionally with donors, colleagues and members of the public.

Responsibilities

• Receive, verify and process donations from multiple channels (cheques, credit cards, online gifts, electronic payments).
• Prepare charitable tax receipts, donor acknowledgements, deposits and supporting documentation.
• Enter and maintain donor, gift, pledge and payment information with accurate coding and donor intent.
• Perform regular data hygiene, identify duplicate/incomplete/inconsistent records and make corrections.
• Generate reports, lists and spreadsheets and support routine reconciliation and audit preparation.
• Respond to donor inquiries by phone and email and collaborate with internal teams on gift-processing questions.
• Support fundraising campaigns and events by processing gifts and maintaining documentation.

Skills

Administrative support

Data entry

Donor database experience

Excel

Microsoft 365

CRM systems

Attention to detail

Confidential information handling

Tools

Raiser's Edge NXT

Blackbaud

Excel

Word

Outlook

SharePoint

Job description

Altis Technology in Ottawa, ON is seeking a Gift Administrator for a temporary part-time contract to support donor processing, receipts and reconciliations. This hands-on role involves coding donor records, data hygiene and coordinating with fundraising, finance and database staff.

You will verify donations across channels, generate receipts, maintain donor information and assist with audit preparation during a busy fundraising period.