Part-Time Administrator

Altis Technology; Ottawa; On-site; CAD 28,000 - 33,000; Part time

Benefits offered by this job

Flexible part-time hours

Job summary

Altis Technology in Ottawa, ON is seeking a Gift Administrator for a temporary part-time contract to support donor processing, receipts and reconciliations. This hands-on role involves coding donor records, data hygiene and coordinating with fundraising, finance and database staff.

You will verify donations across channels, generate receipts, maintain donor information and assist with audit preparation during a busy fundraising period.

Qualifications

• 1+ year of administrative support, data entry, transaction processing, cash handling, reconciliation or customer service experience.
• Strong attention to detail and confidence working with high volumes of data and confidential information.
• Experience with databases or CRM systems; Raiser's Edge NXT or other Blackbaud experience is a strong asset.
• Proficiency with Microsoft 365, particularly Excel, Word, Outlook, Teams and SharePoint.
• Fundraising, charitable or non-profit experience is an asset, including familiarity with the gift-to-stewardship cycle.
• Strong organization, judgement and follow-through, with the ability to work independently while contributing to a collaborative team.
• A service-minded communication style and comfort interacting professionally with donors, colleagues and members of the public.

Responsibilities

• Receive, verify and process donations from multiple channels (cheques, credit cards, online gifts, electronic payments).
• Prepare charitable tax receipts, donor acknowledgements, deposits and supporting documentation.
• Enter and maintain donor, gift, pledge and payment information with accurate coding and donor intent.
• Perform regular data hygiene, identify duplicate/incomplete/inconsistent records and make corrections.
• Generate reports, lists and spreadsheets and support routine reconciliation and audit preparation.
• Respond to donor inquiries by phone and email and collaborate with internal teams on gift-processing questions.
• Support fundraising campaigns and events by processing gifts and maintaining documentation.

Skills

Administrative support

Data entry

Donor database experience

Excel

Microsoft 365

CRM systems

Attention to detail

Confidential information handling

Tools

Raiser's Edge NXT

Blackbaud

Excel

Word

Outlook

SharePoint

Job description

Location: Ottawa, ON, on-site for all scheduled hours, with Tuesdays and Thursdays required
Language: Strong written and spoken English required; bilingualism is an asset
Duration: Temporary part-time 3 month contract to start, 1520 hours per week
Background Check Requirement: Criminal record check and occupational health TB testing required

About the Opportunity
Join a people-focused charitable foundation supporting the work of a specialized healthcare organization. As a Gift Administrator, youll help ensure donations are processed accurately and thoughtfully, contributing to fundraising efforts that make an important impact in the community.

Youll join a collaborative operations team within a foundation working closely with fundraising, finance and database colleagues. This is a hands-on opportunity for someone who enjoys detailed administrative work, values accuracy and wants to contribute during one of the organizations busiest fundraising periods.

Whats In It for You
Youll become part of a respectful, curious and appreciative team where colleagues genuinely enjoy connecting and working together. This opportunity offers flexible part-time hours, exposure to charitable fundraising operations and the chance to build experience with donor databases, gift processing and financial reconciliation.

Your Responsibilities
Youll receive, verify and process donations from multiple channels, including cheques, credit cards, online gifts and electronic payments.
Youll prepare charitable tax receipts, donor acknowledgements, deposits and supporting documentation.
Youll enter and maintain donor, gift, pledge and payment information, applying accurate coding and donor intent.
Youll perform regular data hygiene, identifying duplicate, incomplete or inconsistent records and completing corrections.
Youll generate reports, lists and spreadsheets and support routine reconciliation and audit preparation.
Youll respond professionally to routine donor inquiries by phone and email and collaborate with internal teams to resolve gift-processing questions.
Youll support fundraising campaigns and events by processing gifts and maintaining accurate documentation.

Skills and Qualifications
1+ year of administrative support, data entry, transaction processing, cash handling, reconciliation or customer service experience.
Strong attention to detail and confidence working with high volumes of data and confidential information.
Experience with databases or CRM systems; Raisers Edge NXT or other Blackbaud experience is a strong asset.
Proficiency with Microsoft 365, particularly Excel, Word, Outlook, Teams and SharePoint.
Fundraising, charitable or non-profit experience is an asset, including familiarity with the gift-to-stewardship cycle.
Strong organization, judgement and follow-through, with the ability to work independently while contributing to a collaborative team.
A service-minded communication style and comfort interacting professionally with donors, colleagues and members of the public.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.