Full Time Specialist, Human Resources- MNU-26-15

Ongwanada; Kingston; On-site; CAD 67,000 - 75,000; Full time

Benefits offered by this job

Competitive wages

HOOPP pension

Comprehensive benefits

Employee & Family Assistance Program

Job summary

Ongwanada in Kingston, Ontario is seeking a Specialist, Human Resources to provide information, advice and support to managers and staff and to implement HR programs including recruitment, orientation, training, leaves, benefits, payroll and labour relations.

You will maintain HR records, develop position descriptions, administer salary administration and participate in safety and regulatory compliance, with emphasis on collaborative teamwork and service excellence.

Qualifications

• Diploma or degree in Human Resources.
• CHRL preferred, or in progress.
• 2–4 years experience in a Human Resources generalist/coordinator role.

Responsibilities

• Recruitment, orientation, and training duties including posting, screening, interviewing, and onboarding.
• Coordinate workforce planning with staffing analyses and vacancy tracking.
• Administer salary administration, benefits, and pension data.
• Manage leaves, disability, attendance and safety compliance.
• Provide HR guidance to managers and maintain HR information systems.

Skills

HR guidance

Interpersonal skills

Communication

Team collaboration

Time management

Presentation skills

Education

HR degree/diploma

CHRL preferred

Job description

File No: MNU-26-15

Date Posted: September 14, 2026

Hours of Work: 73 hours per pay period

Wage: Salary: $66,847 – $75,198

This posting is for an existing vacancy.

Position Summary

The Specialist, Human Resources provides Human Resources information, advice and support to managers and team members within the agency. The Specialist, Human Resources updates, maintains and implements Human Resources programs, processes and services to meet department and agency objectives. The Specialist works collaboratively with the Human Resources team and agency members within the prescribed scope of their duties. The Specialist ensures programs and services related to recruitment, orientation, training and development, leaves and disability management, benefits, payroll, pension, scheduling, performance management, employee and labour relations, health & safety, records management, job evaluation and salary administration are current and meet all related employment, Human Rights, legislative and regulatory requirements. The Specialist may be assigned by the Executive to focus on a selected group of responsibilities in their day-to-day work but will be expected to provide services in all areas of Human Resources to ensure appropriate operational coverage as necessary. All employees are responsible to ensure the intent and purpose of Ongwanada’s mission, vision, values and service principles, strategic and operational plans are consistently promoted and implemented. All employees are also required to fulfill their responsibilities as identified in legislative, regulatory, policy and procedures required by the agency to operate effectively.

Primary Duties And Responsibilities

Recruitment, Orientation & Training

• Create job postings, advertise, screen, and interview applicants for internal and external career opportunities.
• Ensures all recruitment and hiring processes follow established processes within the collective agreement, policies and procedures as required.
• Complete reference checks and ensure all applicants provide vulnerable sector screening check as required.
• Coordinate, lead and present related information for all new hire orientation.
• Coordinate and ensure all new hires receive mandatory training prior to first shift.
• Design training materials, present, and facilitate sessions as required.

Workforce Planning

• Analyze staffing and workforce requirements and trends in consultation with scheduling team.
• Provide support and information to scheduling team regarding employee leaves, employee movement, staff scheduling and hiring process.
• Project and track vacancies, short term and long-term leaves, and maintain position inventory of all bargaining unit positions in keeping with the terms of the collective agreement.
• Update and share position inventory and staffing needs data with management as required.

Compensation, Benefits & Job Evaluation

• Create and or update position descriptions using prescribed process and tools.
• Provides advice and support to evaluate positions using prescribed process and tools.
• Administer employee benefits, ensure updates and reports are completed in a timely manner for agency departments.
• Administer annual salary administration for non bargaining unit and bargaining unit merit increases using prescribed processes and tools.
• Review, analyze and report on pension, benefit, and retirement data in a timely manner.

Leaves, Disability & Health & Safety

• Guide team members and managers through short and long disability, personal leaves, maternity, parental, adoption, and leaves of absence process using prescribed processes and tools and in keeping with legislative and the terms of the collective agreement.
• Coordinate and manage agency attendance awareness program, including employee attendance awareness meetings.
• Ensure appropriate return to work and modified work plans are developed, implemented, and closed appropriately.
• Review all employee incident reports, analyze incidents, report trends, and recommend strategies to reduce incidents.
• Administer and case manage employee incidents involving the Workplace Safety Insurance Board (WSIB).
• Work collaboratively with managers and Occupational Health to oversee short term/long term disability absences to ensure appropriate plans are implemented.

Employee & Labour Relations

• Provide data, trends, and other support during Collective Bargaining and grievance process as required.
• Support Employer/Employee committees/task forces as required.
• Coordinate and participate or support employee investigations as required.
• Prepare, analyze and maintain bi-annual employee seniority lists for bargaining unit staff and employee length of service.
• Plan, coordinate and support employee recognition processes and events.

Employee Support & HR Advisory

• Advise employees on retirement, pensions, severance issues.
• Provide guidance to departments regarding policies, practices, and contracts as it relates to pay and leave time.
• Process employee terminations; Conduct exit interviews upon staff retirement or resignation.
• Prepare separation, layoff and employee communication as required.
• Advise and assist staff and supervisors with absence awareness program.

Records & HR Information

• Ensure employee files and records are securely updated, filed, retained, and destroyed according to prescribed policy, procedure and privacy legislation.
• Update and maintain Human Resources information databases.
• Ensure knowledge and skills of related human resources information systems remain current, update data in a timely manner.
• Create reports, analyze information and identify issues, trends or concerns.

Other

Duties and responsibilities may change or vary based on operational requirements and/or as directed.

Skills Required

• Demonstrate effective ability to provide guidance and advice on diverse HR related issues.
• Demonstrate excellent ability to collaborate effectively with all stakeholders to resolve issues and concerns.
• Demonstrated excellent interpersonal skills to attract, engage and work with external agencies, potential employees, and vendors.
• Demonstrated ability to understand and follow prescribed policies, procedures, tools and frameworks.
• Demonstrate solid understanding of relevant compliance frameworks, legislation, ethical and regulatory requirements.
• Demonstrate superior time management skills, and the ability to complete multiple often competing demands within short time frames.
• Demonstrate excellent verbal, written and presentation skills.
• Demonstrate ability to design, deliver, train, and engage diverse audiences.

Education/Qualifications Required

• Diploma or degree in Human Resources.
• CHRL preferred, or in progress.

Experience Required

• 2-4 years experience in a Human Resources generalist or coordinator role.
• Experience working in a unionized environment preferred.

Effort Required

• Sitting for long periods of time in meetings or at desk/computer.
• Day to day activities may lead to minor stress.

Working Conditions

• Valid G license and access to reliable transportation.
• Flexible working hours may be required to accommodate work requirements.
• Some travel may be required to other work sites or community locations.

Why Choose Us

• Competitive wages that recognize the important work you do
• Membership in the HOOPP pension plan for eligible employees
• Comprehensive benefits coverage for eligible employees
• Employee & Family Assistance Program (FSEAP)

Accessibility, Equity, And Human Rights

Ongwanada is committed to creating an inclusive and accessible workplace. Accommodation is available throughout the recruitment, selection, and employment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring accommodation are encouraged to contact Human Resources.

Disclosure

We do not use artificial intelligence to screen, assess, or make selection decisions in our recruitment process.