Full Time Office Administrator

Paladin Security; Edmonton; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Dental Insurance

Paid Vacation

Job summary

Paladin Security is seeking an Office Administrator in Canada to join a dynamic team in a full-time capacity. The role involves handling mail, calls, meeting logistics, HR support, data entry, and invoicing while ensuring a professional public-facing presence.

Success requires strong organizational skills, attention to detail, and the ability to manage multiple tasks. The position reports to People and Culture and includes comprehensive benefits.

Qualifications

• Receive and allocate incoming mail and redirect calls and inquiries to appropriate employees.
• Organize meeting logistics and ensure materials/equipment are prearranged.
• Provide administrative support to the Human Resources Department as required.
• Photocopy and distribute documents.
• Maintain phone lists and filing system.
• Respond to public inquiries with professionalism.
• Enter data into inventory software as required.
• Process invoices.
• Support career fairs and events.
• Remind management about security licenses and stand downs.
• Manage uniform returns and employee tickets.
• Provide general office support.

Skills

Mail handling

Meeting coordination

HR support

Data entry

Invoices processing

Customer service

Office administration

Phone list maintenance

Filing system

Career fair support

Tools

Inventory software

Job description

Overview

Paladin Security has an excellent opportunity for a career orientated and professional Office Administrator to join their team. This is a challenging and dynamic assignment for an individual who is self-motivated, has the ability to manage a variety of assignments and is seeking career advancement opportunity.

Job Skills / Requirements

Essential Job Functions:

• Receive and allocate incoming mail and redirect calls and inquiries to appropriate employees
• Organize meeting logistics to ensure all necessary materials and equipment have been prearranged
• Provide administrative support to the Human Resources Department as required
• Photocopy and distribute documents
• Maintain phone lists and filing system
• Respond to public inquires with a high level of professionalism
• Enter data into inventory software as required
• Processing Invoices
• Career fair support
• Security license reminders and stand downs to Management teams
• Uniform returns
• Employee tickets
• General office support

AUTHORIZED TO LEGALLY WORK IN CANADA

Additional Information / Benefits

Paladin Security: Great Place To Work Certified™ 2026 - Making the World a Safer and Friendlier Place because we CARE!

The Paladin Difference starts with our people; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!

Paladin Security has a diverse workforce and we believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those candidates that are short listed will be contacted for an interview.

• Medical Insurance
• Life Insurance
• Dental Insurance
• Paid Vacation

This job reports to the People and Culture

This is a Full-Time position

Number of Openings for this position: 1