Hybrid Project Admin Assistant - Construction & Growth

Pomerleau; Boucherville; Hybrid; CAD 42,000 - 65,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau is seeking a Project Administrative Assistant to support the Civil & Infrastructure - Urbain Earthworks team. You will assist with updating project documentation, scheduling meetings, and coordinating resources on large-scale projects valued from $1.5B upwards.

This role emphasizes proactive communication, meticulous document control, and seamless invoicing processes within a hybrid work environment. Previous construction industry knowledge is a plus.

Responsibilities

• Proactively communicate and maintain open lines of communication with team members, trade partners, consultants and clients.
• Maintain project documentation using our internal technology systems.
• Draft contract award letters and ensure key information is updated and distributed.
• Keep shop drawings, RFIs, material purchase orders, change notices, and completion documents organized.
• Support project invoicing and coordinate transmission to Accounts Payable.
• Adapt to project changes and update project presentations accordingly.
• Coordinate various project resources and schedules.

Skills

Communication

Administrative support

Document control

Meeting coordination

Invoicing

Attention to detail

Job description

Pomerleau is seeking a Project Administrative Assistant to support the Civil & Infrastructure - Urbain Earthworks team. You will assist with updating project documentation, scheduling meetings, and coordinating resources on large-scale projects valued from $1.5B upwards.

This role emphasizes proactive communication, meticulous document control, and seamless invoicing processes within a hybrid work environment. Previous construction industry knowledge is a plus.