Senior Exec Assistant to VP, Partnerships & Public Affairs

First Nations Finance Authority; Ottawa; Hybrid; CAD 76,000 - 85,000; Full time

Benefits offered by this job

Retirement contributions 6%

Extended health benefits

Generous paid time off

Wellness programs

Career development opportunities

Job summary

First Nations Finance Authority in Ottawa is seeking a Senior Office and Administrative Assistant who will report to the VP, Partnerships, Strategy & Public Affairs. The role provides high-level administrative support to the VP and the executive team, prepares presentations and briefing notes, coordinates travel, and ensures a professional, organized workplace for the Ottawa staff.

Hybrid work in the National Capital Region with occasional travel.

Qualifications

• Post-secondary diploma/degree with 7–10 years in a senior administrative role.
• CCAP or related professional qualification is a plus.
• Strong organization and multitasking abilities with changing priorities.
• Proficiency with Microsoft 365 and collaboration tools.
• Fluent English; French or Indigenous language is an asset.
• Ability to maintain confidentiality.

Responsibilities

• Manages the calendar for the VP, Partnerships, Strategy & Public Affairs, scheduling meetings and appointments.
• Supports travel logistics (hotels, flights, transport) for executives as needed.
• Conducts research and follows up on issues for the senior executive team.
• Provides administrative support to facilitate execution of FNFA strategy.
• Coordinates activities and initiatives, ensuring follow-up with the VP and informing stakeholders.
• Monitors deliverables, timelines, and action items related to strategic initiatives.
• Acts as liaison with senior management on confidential discussions.
• Drafts documents and presentations for the VP; prepares meeting packages and expense claims.

Skills

Microsoft 365

PowerPoint

Excel

Outlook

MS Teams

SharePoint

Confidentiality

Written and verbal communication

Travel coordination

French or Indigenous language asset

Education

Post-secondary diploma/degree

Tools

Microsoft 365 Suite

Job description

First Nations Finance Authority in Ottawa is seeking a Senior Office and Administrative Assistant who will report to the VP, Partnerships, Strategy & Public Affairs. The role provides high-level administrative support to the VP and the executive team, prepares presentations and briefing notes, coordinates travel, and ensures a professional, organized workplace for the Ottawa staff.

Hybrid work in the National Capital Region with occasional travel.