Front Desk Receptionist

Royal LePage; Toronto; On-site; CAD 45,000 - 47,000; Full time

Benefits offered by this job

Paid time off

Job summary

Royal LePage is seeking a Front Desk Receptionist to be the welcoming face and organizational hub of our Toronto office. You will handle a range of clerical tasks, greet visitors, manage calls, and support daily operations with professionalism and accuracy.

The role requires strong customer service, attention to detail, and the ability to juggle priorities in a fast-paced environment. This in-person, full-time position offers paid time off and a weekday schedule with occasional Saturdays.

Qualifications

• Proven clerical or administrative experience in an office setting.
• Strong typing skills and computer literacy.
• Experience handling multi-line phone systems and etiquette.
• Excellent organizational and proofreading abilities.

Responsibilities

• Greet visitors and manage front desk interactions.
• Handle multi-line phone system and direct calls.
• Schedule appointments and manage listings on platforms.
• Perform data entry and maintain organized records.
• Support clerical tasks and order supplies.
• Troubleshoot printers and basic equipment.
• Provide customer support in person or by phone.

Skills

Typing skills

Phone systems

Organizational skills

Proofreading

G drive familiarity

Tools

G drive

Job description

Overview

Join our dynamic team as a Front Desk Receptionist, where you will be the welcoming face and organizational hub of our office. This vital role combines exceptional customer service with efficient administrative support, ensuring smooth daily operations. You will handle a variety of responsibilities that keep the front desk running seamlessly, creating a positive first impression for visitors and supporting the team with essential clerical tasks. Your energy, professionalism, and organizational skills will help foster a welcoming environment and contribute to our overall success.

Hours

This is a full-time position - 40 hours per week. General hours are Monday to Friday 9-5 however, the right candidate must flexible be able to work. Must be able to work one Saturday per month and be flexible to work 1-9 during the week.

Duties

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette
• Schedule appointments through Broker Bay, type Offers on Webforms, Upload listings on Realm, Pull credit reports
• Perform data entry tasks with precision, updating records and arrange meeting rooms
• Handle incoming and outgoing correspondence, including emails, mailings, and filing documents systematically
• Support clerical functions such as filing, proofreading documents, and maintaining organized records
• Basic troubleshooting of printers, photocopiers and computers
• Provide exceptional customer support by addressing inquiries efficiently and professionally in person or via phone
• Order and restock supplies

Experience

• Proven clerical or administrative experience in an office setting
• Strong typing skills computer skills and familiar with G drive
• Experience working with multi-line phone systems and demonstrating excellent phone etiquette
• Previous front desk or receptionist experience is a plus
• Demonstrated organizational skills with attention to detail in proofreading and document management
• Ability to handle multiple tasks efficiently while maintaining professionalism under pressure

Join us to be the friendly face that keeps our office running smoothly! Your enthusiasm for helping others combined with your organizational prowess will make a meaningful difference every day. We value energetic individuals who thrive on providing top-tier customer service while supporting our administrative needs.

Pay: $45,000.00-$47,000.00 per year

Benefits

• Paid time off

Work Location: In person