Sales Secretary

Gexel Telecom International Inc.; Vaudreuil-Dorion; Hybrid; CAD 42,000 - 52,000; Full time

Job summary

Gexel Telecom International Inc. seeks a welcoming, organized sales secretary and receptionist to be the first point of contact for clients and to support the sales management team.

The role covers reception, client services, payment processing, opening files for automotive sales, coordinating dealer exchanges, recording transactions, and generating sales and inventory reports. The ideal candidate is customer‑service oriented, highly organized, proficient with Microsoft Office and relevant

Qualifications

• Experience in reception, customer service, or admin roles is a strong asset.
• Proficient with Microsoft Office, Activix, and payment processing systems.
• Excellent communication and customer service skills.
• Highly organized with strong attention to detail under pressure.
• Team player with integrity and professionalism.

Responsibilities

• Greet clients in person and by phone, and manage inquiries.
• Schedule appointments and direct calls.
• Process payments securely for services and vehicle purchases.
• Maintain a clean, professional reception area.
• Open and prepare files for automotive sales transactions.
• Coordinate dealer exchanges with sales management.
• Record vehicle sales/purchases in the management system.
• Generate reports on sales, inventory, orders, and management.
• Place orders with automotive suppliers and liaise with accounting for billing.
• Assist with vehicle registrations and documentation for demos.

Skills

Customer service

Reception

Administrative skills

Communication

Organizational skills

Multitasking

IT tools

Tools

Microsoft Office

Activix

payment processing systems

Job description

We are looking for a welcoming, organized, and reliable professional to join our team as a sales secretary and receptionist. This dual role serves as the primary point of contact for our clients while providing essential administrative support to the sales management team. It is a fantastic opportunity for anyone passionate about the automotive industry looking to advance their career in a stable, growth-oriented environment.

Core Responsibilities

Reception and Client Services

• Greet and assist clients warmly in person and over the phone, serving as the professional first impression of the dealership.
• Manage communications by handling incoming calls, directing inquiries, and scheduling appointments.
• Process customer payments for services and vehicle purchases securely and accurately.
• Maintain the reception area to ensure a clean, professional, and organized space.

Sales Administration and Inventory

• Open and prepare files for all automotive sales transactions.
• Coordinate dealer exchanges in collaboration with sales management.
• Record vehicle sales and purchases into the management software system.
• Generate administrative reports covering sales, inventory, orders, and general management.
• Place and manage orders with automotive suppliers.
• Liaise with accounting by transmitting required billing information for completed transactions.
• Assist management with vehicle registrations for new and pre-owned cars, including documentation for demonstration vehicles.

Qualifications and Requirements

• Previous experience in reception, customer service, or administrative roles is a strong asset.
• Excellent command of IT tools, management systems, and basic office software (Microsoft Office, Activix, payment processing systems).
• Exceptional communication and interpersonal skills with a focus on high-level customer service.
• Highly organized, capable of multitasking in a fast-paced, dynamic environment while maintaining strict attention to detail and composure under pressure.
• Open-minded, collaborative team player who values integrity and professionalism.

Horaire

• Monday to Thursday: 7:30 AM to 5 PM
• Friday: 7:30 AM to 2:30 PM

Why Join Us?

• Be part of an influential automotive group offering stability, ongoing training, mentorship, and clear paths for professional advancement.
• Work in a supportive setting that values your contribution to a successful, customer-focused team.