Office Assistant

Kibbi Technologies Inc.; Brampton; On-site; CAD 34,000 - 48,000; Full time

Job summary

Kibbi Technologies Inc. is seeking an Office Assistant to support daily operations, greet visitors, and maintain organized records. You will handle data entry, basic bookkeeping, and customer service to ensure a smooth, welcoming office environment.

This role offers growth opportunities within a dynamic team and requires strong organizational skills, proficiency with Microsoft Office and Google Workspace, and attention to detail.

Qualifications

• Greet visitors at front desk with professionalism and courtesy.
• Data entry using Microsoft Office and Google Workspace with organized records.
• Assist bookkeeping with QuickBooks: invoicing, expenses, and records.
• Handle clerical tasks: filing, proofreading, and preparing correspondence.
• Provide customer service via phone or email, ensuring friendly, efficient support.
• Coordinate appointments and maintain staff calendars.
• Assist operations in front-of-house and back-of-house.
• Maintain cleanliness of office and lobby.

Responsibilities

• Greet visitors at front desk with professionalism and courtesy.
• Data entry using Microsoft Office and Google Workspace with organized records.
• Assist bookkeeping with QuickBooks: invoicing, expenses, and records.
• Handle clerical tasks: filing, proofreading, and preparing correspondence.
• Provide customer service via phone or email, ensuring friendly, efficient support.
• Coordinate appointments and maintain staff calendars.
• Assist operations in front-of-house and back-of-house.
• Maintain cleanliness of office and lobby.

Skills

Front desk

Customer service

Data entry

Typing speed

Proofreading

Microsoft Office

Google Workspace

Bookkeeping

Tools

QuickBooks

Job description

FULL JOB DESCRIPTION

Job Overview

We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring smooth administrative workflows and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming office environment.

Lots of room for growth within the company.

Responsibilities

• Manage front desk duties, including greeting visitors with professionalism and courtesy
• Perform data entry tasks accurately using Microsoft Office and Google Workspace tools, maintaining organized records and files
• Support bookkeeping activities with QuickBooks, including invoicing, expense tracking, and financial record maintenance
• Assist with clerical tasks such as filing, proofreading documents, and preparing correspondence
• Provide excellent customer service by responding promptly to inquiries via phone or email, ensuring customer support is friendly and efficient
• Coordinate appointments, schedule meetings, and maintain calendars for staff members
• Support the operations of the company in both the FOH and BOH ops
• Cleanliness and maintenance of the office and lobby

Experience

• Prior office experience demonstrating strong organizational skills and familiarity with clerical tasks
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent typing speed with high accuracy; strong proofreading skills
• Previous customer service experience, especially in front desk or reception roles involving multi-line phone systems and phone etiquette
• Knowledge of medical or dental office procedures is a plus, including familiarity with patient record management and appointment scheduling
• Demonstrated ability to handle data entry efficiently while maintaining attention to detail

Join us in creating a vibrant workplace where your organizational talents shine! We value energetic team players who are eager to support daily operations with enthusiasm and professionalism. This role is perfect for individuals looking to grow their administrative expertise in a supportive environment that appreciates dedication and initiative.