Front Desk & Office Operations Specialist

Whitecap Resources Inc.; Grande Prairie; On-site; CAD 38,000 - 46,000; Full time

Job summary

Whitecap Resources Inc. is seeking a highly organized Receptionist for the Grande Prairie office.

You will be the first point of contact, managing the front desk and providing essential administrative support to management and field teams. Requirements include a minimum of 5 years administrative experience (oilfield experience is a plus), proficiency with Enverus OpenInvoice, and strong Microsoft Office skills.

Qualifications

• Minimum 5 years administrative experience. Oilfield specific is an asset.
• Proficiency in Enverus OpenInvoice to route, code and track vendor invoices
• Strong computer skills with proficiency in Microsoft Office applications
• Confident, polished and professional presentation with a strong work ethic and a friendly open attitude
• Works well in a team environment
• Excellent organization and communication skills with strong attention to detail
• Ability to multitask

Responsibilities

• Prepare and receive outgoing and incoming mail
• Manage area contact list and distribution
• Manage distribution and tracking of office security fobs
• Maintain kitchen, copy rooms, supply rooms, order and stock supplies as needed
• Point of contact for meal procurement & external meal/room bookings
• Responsible for coding in Enverus OpenInvoice for assigned area
• Maintain the GP pool vehicle bookings spreadsheet and schedule maintenance as needed
• Point of contact for shop regarding gate/building maintenance and security system
• Provide backup to the administrative team as needed

Skills

Administrative experience

Enverus OpenInvoice

Microsoft Office

Organization

Communication

Team player

Multitasking

Tools

Enverus OpenInvoice

Microsoft Office

Job description

Whitecap Resources Inc. is seeking a highly organized Receptionist for the Grande Prairie office.

You will be the first point of contact, managing the front desk and providing essential administrative support to management and field teams. Requirements include a minimum of 5 years administrative experience (oilfield experience is a plus), proficiency with Enverus OpenInvoice, and strong Microsoft Office skills.