Branch Administration & Front Desk Lead

Enerflex Ltd.; Grande Prairie; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Professional development

In-office environment

Incentive programs

Safety focused culture

Job summary

Enerflex Ltd. in Grande Prairie is seeking a Branch Administrator to provide administration and reception support in a fast-paced service branch.

You will manage branch phones, invoicing, payroll, data entry, filing and maintain office supplies in a full-time, in-office position. Based at the Grande Prairie Service branch, you will work with field technicians and office staff, handling time sheets verification, PO processing, mail, and general branch coordination, with emphasis on accuracy,

Qualifications

• 1-3 years reception/administration experience is considered an asset.
• Superior customer service and communication skills.
• Detail oriented with strong organizational skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• The ability to handle a very busy and demanding front end.

Responsibilities

• Manage the branch phones in a professional and courteous manner.
• Create accurate parts and service invoices for customers
• Troubleshoot and direct telephone calls accordingly.
• Support centralized Accounts Receivable, Accounts Payable & Payroll functions.
• Verification of Field Technician time sheets and data entered into service orders.
• HSE administration support – schedule safety meetings, reporting as required.
• Front line contact and support for couriers, visitors, employees and customers.
• Create, receive and move Purchase Orders required on a daily basis.
• Process all incoming and outgoing mail.
• Responsible to order supplies and maintain inventory of office supplies.
• Provide support to office supervisors and managers
• Other duties and projects as assigned.

Skills

Customer service

Organizational skills

Microsoft Office

Communication skills

Detail oriented

Multi-tasking

Independence

Team player

SAP experience

Tools

SAP

Job description

Enerflex Ltd. in Grande Prairie is seeking a Branch Administrator to provide administration and reception support in a fast-paced service branch.

You will manage branch phones, invoicing, payroll, data entry, filing and maintain office supplies in a full-time, in-office position. Based at the Grande Prairie Service branch, you will work with field technicians and office staff, handling time sheets verification, PO processing, mail, and general branch coordination, with emphasis on accuracy,