Front Desk & Office Operations Coordinator

Eddy; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Full Extended Benefits

RRSP Contribution

Annual performance-based bonus

Pet-friendly office

Minimum 3 weeks paid vacation

10 paid sick days

Job summary

UBC Properties Trust is hiring one Office Coordinator to support tenants, visitors, contractors and staff in a fast-paced role where no two days are alike. We are looking for a reliable, proactive and organized professional who delivers excellent customer service, manages competing priorities with sound judgement and handles every task with discretion and efficiency.

Greet visitors and contractors, manage shared inboxes, coordinate facilities, resources, vendors, mail, parking and events; work

Qualifications

• High school diploma; post-secondary training in office administration is an asset.
• 1-3 years of work experience in customer service, reception, administration or office management.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet and sign in visitors and contractors; notify hosts.
• Manage shared inboxes and assist with tenant enquiries.
• Coordinate facilities, resources, mail, couriers, parking, events, and on-call schedule.
• Support HR on onboarding and orientation.
• Provide executive support to the Director of Property Management.
• Certified fire warden and first aid.

Skills

Customer service

Reception

Administration

Office management

Education

High school diploma

Post-secondary training in office administration

Tools

Microsoft Office Suite

Job description

UBC Properties Trust is hiring one Office Coordinator to support tenants, visitors, contractors and staff in a fast-paced role where no two days are alike. We are looking for a reliable, proactive and organized professional who delivers excellent customer service, manages competing priorities with sound judgement and handles every task with discretion and efficiency.

Greet visitors and contractors, manage shared inboxes, coordinate facilities, resources, vendors, mail, parking and events; work