Academic Operations & Finance Coordinator

University of British Columbia; Kelowna; On-site; CAD 56,000 - 64,000; Full time

Job summary

University of British Columbia is seeking an Operations & Faculty Coordinator to manage day-to-day operations within the Faculty of Management at UBCO. You will handle financial documents, data entry, and coordination with Procurement, IT and Facilities to ensure smooth workflows and accurate records.

The role emphasizes budgeting, reporting, billing, and administrative support for faculty, staff and students, including onboarding and space management.

Qualifications

• High school graduation, plus up to two years post-secondary.
• Over four years’ related experience in office administration or finance.
• Experience with UBC financial systems preferred.
• Knowledge of auditing and reconciliation processes.

Responsibilities

• Creates financial documents/requisitions; enters data in Workday with accuracy.
• Liaises with Procurement to issue Purchase Orders and obtain approvals.
• Reconciles UBC Visa transactions for Faculty of Management cardholders.
• Acts as Workday delegate, submitting expenses for faculty, staff and researchers.
• Maintains files of financial documents and supporting materials.

Skills

Data entry

Financial management

Communications

Education

High school graduation with some post-secondary

Tools

Workday

Visa card management

Salto access

Microsoft Excel

Outlook

Job description

University of British Columbia is seeking an Operations & Faculty Coordinator to manage day-to-day operations within the Faculty of Management at UBCO. You will handle financial documents, data entry, and coordination with Procurement, IT and Facilities to ensure smooth workflows and accurate records.

The role emphasizes budgeting, reporting, billing, and administrative support for faculty, staff and students, including onboarding and space management.