Front Desk & Administrative Coordinator

Canoe Financial; Calgary; On-site; CAD 38,000 - 52,000; Full time

Job summary

Canoe Financial in Calgary is seeking a professional receptionist to be the first point of contact for clients and guests, and to provide administrative support for the Calgary office. You will handle front-desk duties, coordinate meetings and catering, manage mail and courier tasks, assist the Sales team with data entry, and help with events while maintaining a professional and organized workspace.

This role emphasizes confidentiality and independence in a fast-paced environment, contributing

Qualifications

• Proficient in MS Office (Word, Excel, Outlook) and office software.
• Experience in reception or office administration.
• Excellent written and verbal communication and interpersonal skills.
• Ability to present a positive, professional impression for clients.
• Strong organizational skills and ability to handle varying deadlines.
• Detail oriented and able to work independently with minimal supervision.
• Maintain confidentiality and handle sensitive information.

Responsibilities

• Perform reception services as first point of contact.
• Maintain boardroom calendar and coordinate meetings and refreshments.
• Arrange catering for internal and external meetings.
• Manage inbound and outbound office mail, including courier coordination.
• Assist Sales with data entry and other requirements, as needed.
• Provide general administrative support for various teams and corporate events.
• Maintain cleanliness and organization of kitchen, meeting rooms, supply and copy rooms; order supplies and arrange repairs.
• Provide point of contact for building maintenance requests.
• Type up cover letters and prepare documents, as requested.

Skills

Reception experience

Office administration

Communication skills

Problem solving

Organizational skills

Attention to detail

Independent work

Confidentiality

Tools

MS Office

Job description

Canoe Financial in Calgary is seeking a professional receptionist to be the first point of contact for clients and guests, and to provide administrative support for the Calgary office. You will handle front-desk duties, coordinate meetings and catering, manage mail and courier tasks, assist the Sales team with data entry, and help with events while maintaining a professional and organized workspace.

This role emphasizes confidentiality and independence in a fast-paced environment, contributing