Administrative Assistant

Wendy Ellen Inc.; Calgary; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Dental care

Disability insurance

Extended health care

Life insurance

On-site parking

Job summary

A dynamic printing and apparel company in Calgary is looking for a Reception & Administrative Coordinator. This role serves as the first point of contact for clients and vendors, blending client service with administrative operations. Candidates should have at least 3 years of experience in a similar role and be proficient in Microsoft Office and QuickBooks. The position offers a collaborative working environment with various responsibilities, including managing office operations and coordinating shipping logistics.

Qualifications

• Minimum 3 years of experience in a reception, administrative, or office management role.
• Strong command of Microsoft Office Suite including Word, Excel, and Outlook.
• Experience with QuickBooks or other invoicing/accounting systems preferred.

Responsibilities

• Manage a multi-line phone system and respond to inquiries with professionalism.
• Welcome and assist all visitors to ensure a polished front-office experience.
• Prepare invoices accurately using QuickBooks for completed orders.

Skills

Client Experience & Communication

Organizational skills

Time management

Microsoft Office Suite

QuickBooks proficiency

Tools

QuickBooks

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Allrush Print & Apparel is seeking an experienced and professional Reception & Administrative Coordinator to serve as the first point of contact for clients, vendors, and internal teams. This pivotal role blends front‑line client service with administrative operations and light logistics, offering an excellent opportunity for someone with a strong administrative background who thrives in a fast‑paced, collaborative environment.

Key Responsibilities

Client Experience & Communication

• Manage a multi‑line phone system and respond to inquiries with professionalism and efficiency
• Welcome and assist all visitors to ensure a positive, helpful, and polished front‑office experience
• Represent the company’s brand values through every interaction
• Maintain a presentable and friendly demeanor as the client‑facing representative of the company
• Accurately prepare invoices using QuickBooks for completed orders
• Communicate with clients regarding order readiness and process payments
• Coordinate local and regional shipping logistics to meet delivery deadlines
• Assist occasionally with physical tasks such as lifting boxes (up to 30 lbs) and supporting floor operations

Administrative Coordination

• Maintain general office operations including inventory, meeting refreshments, filing, and upkeep
• Organize company events and liaise with vendors for supplies, cleaning, and maintenance
• Support regulated mailing and documentation processes for time‑sensitive communications

Qualifications & Experience

• Minimum 3 years of experience in a reception, administrative, or office management role
• Minimum 3 years of hospitality hosting experience
• Strong command of Microsoft Office Suite (Word, Excel, Outlook)
• Experience with QuickBooks or other invoicing/accounting systems preferred
• Exceptional organizational, communication, and time‑management skills
• Experience coordinating shipping or working with couriers is an asset
• Comfortable with hands‑on responsibilities, including warehouse interaction and light lifting
• QuickBooks: 1 year (required)
• Administrative: 3 years (required)
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On‑site parking

Job Type: Full-time

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative

Industries

Human Resources Services