Receptionist/ Administrative Assistant

Canoe Financial; Calgary; On-site; CAD 38,000 - 52,000; Full time

Job summary

Canoe Financial in Calgary is seeking a professional receptionist to be the first point of contact for clients and guests, and to provide administrative support for the Calgary office. You will handle front-desk duties, coordinate meetings and catering, manage mail and courier tasks, assist the Sales team with data entry, and help with events while maintaining a professional and organized workspace.

This role emphasizes confidentiality and independence in a fast-paced environment, contributing

Qualifications

• Proficient in MS Office (Word, Excel, Outlook) and office software.
• Experience in reception or office administration.
• Excellent written and verbal communication and interpersonal skills.
• Ability to present a positive, professional impression for clients.
• Strong organizational skills and ability to handle varying deadlines.
• Detail oriented and able to work independently with minimal supervision.
• Maintain confidentiality and handle sensitive information.

Responsibilities

• Perform reception services as first point of contact.
• Maintain boardroom calendar and coordinate meetings and refreshments.
• Arrange catering for internal and external meetings.
• Manage inbound and outbound office mail, including courier coordination.
• Assist Sales with data entry and other requirements, as needed.
• Provide general administrative support for various teams and corporate events.
• Maintain cleanliness and organization of kitchen, meeting rooms, supply and copy rooms; order supplies and arrange repairs.
• Provide point of contact for building maintenance requests.
• Type up cover letters and prepare documents, as requested.

Skills

Reception experience

Office administration

Communication skills

Problem solving

Organizational skills

Attention to detail

Independent work

Confidentiality

Tools

MS Office

Job description

This role supports business development by providing an engaging and professional first point of contact for all clients and guests and providing administrative support services for the Canoe Financial Calgary Office.

Key responsibilities

• Perform reception services acting as first point of contact, answering incoming calls and greeting guests with a warm and professional demeanour
• Maintain boardroom calendar arrange meetings and coordinate refreshments
• Arrange catering needs for internal and external meetings
• Manage inbound and outbound office mail, including coordinating courier pick-ups and drop-offs
• Assist Sales Department with data entry and other requirements, as needed
• Provide general administrative support for various teams and corporate events
• Maintain the cleanliness and organization of the kitchen, meeting rooms, supply and copy rooms and order supplies and arrange repairs, as necessary
• Provide point of contact for building maintenance requests
• Type up cover-letters and prepare documents, as requested

Qualifications

• Proficient in MS Office (Word, Excel and Outlook)
• Previous experience in reception or office administration
• Excellent written and oral communication and interpersonal skills
• Provide a positive and professional first impression for clients either visiting the office or calling in
• Able to identify effective and efficient solutions to problems
• Strong organizational skills, able to adapt to a variety of tasks with varying deadlines
• Detail oriented, ensuring excellence in all duties performed
• Ability to work independently, with little supervision
• Maintain confidentiality and handle sensitive information

Why work at Canoe Financial

Canoe Financial is one of Canada’s fastest-growing independent mutual fund companies, built on a culture of ownership, performance, and entrepreneurial drive. As an employee-owned firm, we move decisively, think independently, and empower our people to make real impact. Our values (Active. Independent. Focused.) guide how we manage money, how we build products, and how we work together.

As a Canadian-owned and operated firm with deep roots across the country, we take pride in investing for Canadians, by Canadians. And in a firm that values initiative and accountability, strong performance naturally creates opportunities.

Company Profile

Canoe Financial is manages over 24 billion in assets across a diversified range of award-winning investment solutions. Founded in 2008, Canoe Financial is an employee-owned investment management firm focused on building financial wealth for Canadians. Canoe Financial has a significant presence across Canada, including offices in Calgary, Toronto and Montreal.

Compensation

Salary will vary depending on factors such as experience, education and qualifications.

Note to Applicants

This posting is for an existing vacancy. Canoe may use artificial intelligence to screen, assess or select applicants. We thank all applicants for their interest in our fast-paced and growing company, however only those in consideration for the role will be contacted.