Food and Beverage Coordinator - Cocotte and Carletto

Gray Collection; Ottawa; On-site; CAD 42,000 - 52,000; Full time

Job summary

Gray Collection in Ottawa is seeking an F&B Coordinator to provide administrative support to the F&B management team across three outlets. You will help manage guest communications, menus, inventory, and payroll data while ensuring smooth daily operations.

The role requires 1–2 years in a similar setting, strong English and French, high attention to detail, and the ability to work daytime shifts and weekends. Proficiency with Microsoft Office is essential, and initiative is valued.

Qualifications

• 1–2 years of experience in a similar role (asset).
• Education in Restaurant, Hospitality, or Food & Beverage Management (asset).
• Strong customer service orientation.
• High level of accuracy and attention to detail.
• Ability to work independently and demonstrate initiative.
• Availability to work daytime shifts and weekends.
• Strong knowledge of Microsoft Office Suite applications.
• Excellent verbal and written communication skills in both French and English.

Responsibilities

• Respond to all guest comments and reviews on online platforms.
• Respond to information requests through outlet info@ emails.
• Develop and update menus using iMenuPro.
• Update and maintain sales tracking information for each outlet.
• Draft communications for F&B employees and update departmental notice boards.
• Support implementation and follow-up of new policies and procedures.
• Respond to group reservation inquiries and coordinate bookings.
• Participate in the monthly inventory process incl. counting, reconciliation & reporting.
• Coordinate and organize photoshoots, including scheduling & logistics.
• Place orders for operational supplies and process invoices.
• Assist onboarding of new team members, including documentation.
• Support payroll preparation by ensuring accurate employee records.
• Maintain organized records and assist with admin tasks.
• Perform other duties for the three outlet directors and the Director of F&B.

Skills

Customer service

Attention to detail

Independent work

Initiative

Daytime & weekends

Education

Restaurant/Hospitality/F&B Mgmt education

Tools

Microsoft Office

Job description

The F&B Coordinator provides administrative support to the F&B management team and contributes to the smooth operation and efficient management of various outlets.

RESPONSIBILITIES:

• Respond to all guest comments and reviews posted on various online platforms (TripAdvisor, OpenTable, Facebook, etc.).
• Respond to all information requests received through the “info@” email accounts of each outlet.
• Develop and update menus using iMenuPro.
• Update and maintain sales tracking information for each outlet.
• Draft communications for Food & Beverage employees and ensure the continuous updating of departmental notice boards.
• Provide support and assist with the implementation and follow-up of new policies and procedures.
• Respond to group reservation inquiries and coordinate the management of these bookings.
• Participate in the monthly inventory process, including counting, reconciliation, and reporting.
• Coordinate and organize photoshoots, including scheduling and logistics.
• Place orders for operational supplies and process invoices upon receipt.
• Assist with the administrative onboarding of new team members, including documentation and orientation preparation.
• Support payroll preparation by ensuring employee information and records are accurate and up to date.
• Maintain organized records and assist with various administrative tasks as required.
• Perform any other duties required in support of the three outlet directors and the Director of Food & Beverage.

QUALIFICATIONS:

• 1 to 2 years of experience in a similar role (asset).
• Education in Restaurant, Hospitality, or Food & Beverage Management (asset).
• Strong customer service orientation.
• High level of accuracy and attention to detail.
• Ability to work independently and demonstrate initiative.
• Availability to work daytime shifts and weekends.
• Strong knowledge of Microsoft Office Suite applications.
• Excellent verbal and written communication skills in both French and English.