Flight Training Admin & Onboarding Coordinator

CAE; Moose Jaw; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Dynamic team

Stimulating work

Recognized initiative

Multidisciplinary projects

Employee benefits

Job summary

CAE seeks a Training Administrator to manage the administrative lifecycle of aircrew in Moose Jaw, coordinating with DND and internal/external partners. This on-site role supports onboarding, orientation, and records management, with a focus on accurate documentation and timely communication.

Reporting to the FAct Air Operations Manager, you will handle scheduling, reporting, and FlightPro first‑level support, ensuring smooth transitions for personnel throughout training phases.

Qualifications

• Solid customer service experience and strong communication skills.
• Detail-oriented with ability to maintain accurate records.
• Ability to organise multiple priorities and meet deadlines.
• Must be able to obtain and maintain Reliability Status.

Responsibilities

• Serve as a primary liaison among incoming personnel, DND, CAE departments, and stakeholders.
• Contact incoming personnel and provide onboarding information for relocation to Moose Jaw.
• Coordinate local orientation activities and information about equipment and services.
• Support processes for training progression and location changes.
• Provide first-level support to FlightPro users and coordinate issue resolution.
• Maintain aircrew qualifications, training records and related documentation.
• Support course scheduling, status tracking, and recurring reporting.

Skills

Customer service

Communication skills

Attention to detail

Time management

Reliability clearance

Education

Grade 12 diploma

Tools

FlightPro

Job description

CAE seeks a Training Administrator to manage the administrative lifecycle of aircrew in Moose Jaw, coordinating with DND and internal/external partners. This on-site role supports onboarding, orientation, and records management, with a focus on accurate documentation and timely communication.

Reporting to the FAct Air Operations Manager, you will handle scheduling, reporting, and FlightPro first‑level support, ensuring smooth transitions for personnel throughout training phases.