Program Coordinator

Canadian Base Operators Inc; Southport; On-site; CAD 55,000 - 75,000; Full time

Job summary

SkyAlyne in Canada is seeking a Program Coordinator based in Southport, MB to support the Future Aircrew Training program. You will assist with transition planning, site services coordination, and facility management across three locations, reporting to the FAcT Program Director.

You will liaise with service providers, maintain schedules and documentation, and help prepare for inspections. Travel to Moose Jaw, Portage la Prairie, Winnipeg may be required; eligibility for secret clearance is

Qualifications

• Experience coordinating projects, logistics or facilities in military or aviation context is a plus.
• Strong written and verbal communication; able to document and report clearly.
• Able to work across multiple sites and stakeholders with discretion.

Responsibilities

• Coordinate and track transition plans, reports and deliverables for site services and facilities.
• Assist with operational inputs during transition, including accommodations, transport, food, safety and environmental management.
• Maintain schedules, risk registers and readiness checklists for implementation activities.
• Prepare agendas and minutes; support document control and records management.
• Travel to training sites as required and liaise with subcontractors to track progress.

Skills

Interpersonal skills

Attention to detail

Multi‑tasking

Travel readiness

Education

Business Administration

Project Management or related field

Tools

MS Office Suite

MS Project

Jira

Job description

ABOUT THIS CAREER OPPORTUNITY

SkyAlyne is a team of defense, training, simulation, and aviation industry experts assembled from across Canada, working to prepare the next generation of Royal Canadian Air Force (RCAF) Pilots and Aircrew as the Future Aircrew Training (FAcT) program provider for the RCAF. In 2023 SkyAlyne was named the preferred bidder, and in 2024, was officially contracted to partner with the RCAF and deliver the FAcT program.

The Program Coordinator is located in Southport, MB, and reports to the FAcT Program Director. Their primary focus is to provide administrative and operational support across three locations for the planning and execution of the transition‑in and establishment of the Future Aircrew Training (FAcT) Program’s Site Support Services and Facility Management. Duties and responsibilities include but are not limited to:

• Support the coordination, review, tracking, and submission of transition plans, reports, and deliverables related to site services and facility management.
• Assist with the coordination and documentation of operational service inputs during transition, including accommodations, transportation, food services, emergency response, Air Traffic Control and Aeronautical Information Services, refueling, facility maintenance, Occupational Health & Safety, environmental and energy management, and other related services.
• Track requirements associated with site services and facility management activities and support the coordination of inputs and updates from responsible service providers during the transition phase.
• Liaise with subcontracted service providers to consolidate documentation and support tracking of progress against transition milestones.
• Maintain transition schedules, action logs, risk registers, and readiness checklists to support structured and timely implementation activities.
• Prepare agendas and briefing materials, including recording of meeting minutes and action items with clients, subcontractors and working groups.
• Provide document control activities, including version control, filing, and controlled distribution of transition and operational documentation.
• Assist with preparation for inspections, reviews, and readiness activities by organizing records and assembling supporting documentation.
• Maintain coordination and administrative support activities as services progress from transition to steady‑state operations.
• Perform any other tasks as designated by the Program Director.

EDUCATION REQUIREMENTS

Highschool Diploma

Degree or Diploma in (preferred but not required)

• Business Administration
• Project Management or a related field.

WORK EXPERIENCE REQUIREMENTS

• 3-5 years of Project Coordination, Logistics or Facility Services experience in a military or aviation environment industry is a significant asset.

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Strong interpersonal skills with the ability to communicate effectively with diverse stakeholders and technical teams.
• Exceptional attention to detail and the ability to manage multiple competing priorities in a fast‑paced environment.
• Willing and able to travel to training sites in Moose Jaw, SK, Portage la Prairie, MB and Winnipeg, MB as required.
• Strong oral and written English language capabilities; fluency in French is an asset.
• Eligible to obtain a Secret Security clearance and Controlled Goods Clearance from the Government of Canada.

Proficient user of:

• MS Office Suite (Word, Excel, SharePoint).
• Project management software (e.g., MS Project, Jira).

Individuals who successfully complete the interview process and do not already hold a valid security clearance will be sponsored for a Secret Security Clearance. To obtain a Secret Security Clearance from the Government of Canada, applicants must undergo a comprehensive 10‑year background check. This includes financial and criminal record checks, as well as a security assessment conducted by the Canadian Security Intelligence Service (CSIS). Applicants will be required to provide detailed information covering the past 10 years, including employment, education, and residency history. For this reason, continuous residency in Canada for the last 10 years is a mandatory requirement.

Out Team welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.