FAcT Training Administrator

CAE Inc; Moose Jaw; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive benefits

On-site Moose Jaw work

Dynamic team environment

Job summary

CAE Inc in Moose Jaw, Saskatchewan, is seeking a Training Administrator to support the administrative lifecycle of aircrew in the FAcT training program. You will report to the FAcT Air Operations Manager and serve as a central point of contact for personnel completing training on-site.

Responsibilities include onboarding, scheduling, maintaining training records, liaising with DND and internal and external stakeholders, and providing first-level FlightPro support.

Qualifications

• Grade 12 diploma or equivalent.
• Demonstrated customer service or administrative support experience.
• Strong interpersonal and communication skills, with the ability to work professionally with students, instructors, military personnel, internal teams, and external stakeholders.
• Demonstrated attention to detail and commitment to maintaining accurate records.
• Ability to organize multiple priorities and meet timelines in a dynamic work environment.
• Ability to obtain and maintain Reliability Status.

Responsibilities

• Serve as a primary liaison among incoming personnel, DND, CAE departments, and other internal and external stakeholders.
• Contact incoming personnel and provide administrative onboarding information to support their transition to MooseJaw.
• Coordinate local orientation activities, including facility tours and information about available equipment, systems, and services.
• Support administrative processes associated with the commencement, progression, phase transition, location transition, and completion of training.
• Provide first-level support to FlightPro users and coordinate issue resolution with the appropriate technical or program subject matter expert.
• Maintain accurate aircrew qualifications, training records, databases, and associated documentation.
• Support course scheduling, status tracking, and recurring reporting for internal and external stakeholders.

Skills

Customer service

Interpersonal communication

Organizational skills

Attention to detail

Timelines management

Education

Grade 12 diploma or equivalent

Tools

FlightPro

Job description

DescriptionThe FAcT Training Administrator supports the administrative lifecycle of aircrew participating in the FAcT flying training program. Reporting to the FAcT Air Operations Manager, the Training Administrator serves as a central point of contact for personnel completing training in MooseJaw and coordinates with the Department of National Defence (DND), internal teams, and external stakeholders. This position is fully on-site in MooseJaw, Saskatchewan. The anticipated work schedule is Monday to Friday, 8:00 a.m. to 4:00 p.m.

Responsibilities

• Serve as a primary liaison among incoming personnel, DND, CAE departments, and other internal and external stakeholders.
• Contact incoming personnel and provide administrative onboarding information to support their transition to MooseJaw.
• Coordinate local orientation activities, including facility tours and information about available equipment, systems, and services.
• Support administrative processes associated with the commencement, progression, phase transition, location transition, and completion of training.
• Provide first-level support to FlightPro users and coordinate issue resolution with the appropriate technical or program subject matter expert.
• Maintain accurate aircrew qualifications, training records, databases, and associated documentation.
• Support course scheduling, status tracking, and recurring reporting for internal and external stakeholders.

Minimum Qualifications

• Grade 12 diploma or equivalent.
• Demonstrated customer service or administrative support experience.
• Strong interpersonal and communication skills, with the ability to work professionally with students, instructors, military personnel, internal teams, and external stakeholders.
• Demonstrated attention to detail and commitment to maintaining accurate records.
• Ability to organize multiple priorities and meet timelines in a dynamic work environment.
• Ability to obtain and maintain Reliability Status.

Preferred Qualifications

• Experience using or administering FlightPro.
• Experience in a military, military aviation, or defence training environment.
• Experience in aviation or aircrew training administration.
• Experience maintaining training records, qualifications, databases, or recurring program reports.
• Experience coordinating onboarding, training activities, or services involving multiple internal and external stakeholders.

Benefits

• We’ve designed flexible policies to promote well-being and growth, based on role‑specific eligibility and requirements:
• Dynamic and collaborative team environment.
• Stimulating work environment.
• Culture where initiative is recognized and valued.
• Opportunity to contribute to a variety of projects within a multidisciplinary team.
• Attractive employee benefits.

About CAE

At CAE, our mission is clear: to help make the world a safer place.

For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide.

By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably.

Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type Regular

Equal Opportunity & Accommodations CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law.

Reasonable accommodations are available—

Data Privacy Privacy Statement | CAE As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step.

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Welcome to CAE! As a global leader in Civil Aviation and Defense & Security across 40 countries, we advance together as One CAE, fueled by thousands of passionate individuals operating in a culture where everyone can thrive.

We hold ourselves accountable for building an inclusive community at any level, and our comprehensive benefits support you professionally and personally.

Together, we are All For shaping a future where safety, sustainability, and inclusivity lead the way. Join us and be part of something bigger—where your impact reaches beyond CAE and helps shape the world of tomorrow.