Aircrew Training Administrator | Onboarding & Records

CAE; Moose Jaw; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Dynamic team

Stimulating environment

Growth opportunities

Multiple projects

Employee benefits

Job summary

CAE is seeking a Training Administrator to support the administrative lifecycle of aircrew in Moose Jaw, Saskatchewan. Reporting to the FAcT Air Operations Manager, you will coordinate with DND, CAE departments, and external stakeholders, acting as a central point of contact for personnel in training. The role is on-site in Moose Jaw, with a Monday–Friday, 8:00 a.m.

to 4:00 p.m. schedule. Responsibilities include onboarding, orientation, records management, and FlightPro user support in a

Qualifications

• Demonstrated customer service or administrative support experience.
• Strong interpersonal and communication skills to work with students, instructors, military personnel, internal teams and external stakeholders.
• Demonstrated attention to detail and commitment to accurate records.
• Ability to organize multiple priorities and meet timelines in a dynamic environment.
• Must be able to obtain and maintain Reliability Status.

Responsibilities

• Serve as a primary liaison among incoming personnel, DND, CAE departments, and other internal and external stakeholders.
• Contact incoming personnel and provide onboarding information to support their transition to Moose Jaw.
• Coordinate local orientation activities, including facility tours and information about equipment, systems, and services.
• Support administrative processes associated with training progression, location changes, and completion.
• Provide first-level support to FlightPro users and coordinate issue resolution with subject matter experts.
• Maintain accurate aircrew qualifications, training records, databases, and documentation.
• Support course scheduling, status tracking, and recurring reporting for stakeholders.

Skills

Customer service

Administrative support

Interpersonal communication

Detail orientation

Multi-priority organization

Reliability status

Education

Grade 12 diploma

Tools

FlightPro

Job description

CAE is seeking a Training Administrator to support the administrative lifecycle of aircrew in Moose Jaw, Saskatchewan. Reporting to the FAcT Air Operations Manager, you will coordinate with DND, CAE departments, and external stakeholders, acting as a central point of contact for personnel in training. The role is on-site in Moose Jaw, with a Monday–Friday, 8:00 a.m.

to 4:00 p.m. schedule. Responsibilities include onboarding, orientation, records management, and FlightPro user support in a