FAcT Training Administrator

CAE; Moose Jaw; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Dynamic team

Stimulating work

Recognized initiative

Multidisciplinary projects

Employee benefits

Job summary

CAE seeks a Training Administrator to manage the administrative lifecycle of aircrew in Moose Jaw, coordinating with DND and internal/external partners. This on-site role supports onboarding, orientation, and records management, with a focus on accurate documentation and timely communication.

Reporting to the FAct Air Operations Manager, you will handle scheduling, reporting, and FlightPro first‑level support, ensuring smooth transitions for personnel throughout training phases.

Qualifications

• Solid customer service experience and strong communication skills.
• Detail-oriented with ability to maintain accurate records.
• Ability to organise multiple priorities and meet deadlines.
• Must be able to obtain and maintain Reliability Status.

Responsibilities

• Serve as a primary liaison among incoming personnel, DND, CAE departments, and stakeholders.
• Contact incoming personnel and provide onboarding information for relocation to Moose Jaw.
• Coordinate local orientation activities and information about equipment and services.
• Support processes for training progression and location changes.
• Provide first-level support to FlightPro users and coordinate issue resolution.
• Maintain aircrew qualifications, training records and related documentation.
• Support course scheduling, status tracking, and recurring reporting.

Skills

Customer service

Communication skills

Attention to detail

Time management

Reliability clearance

Education

Grade 12 diploma

Tools

FlightPro

Job description

Description

The FAcT Training Administrator supports the administrative lifecycle of aircrew participating in the FAcT flying training program. Reporting to the FAcT Air Operations Manager, the Training Administrator serves as a central point of contact for personnel completing training in Moose Jaw and coordinates with the Department of National Defence (DND), internal teams, and external stakeholders.

This position is fully on-site in Moose Jaw, Saskatchewan. The anticipated work schedule is Monday to Friday, 8:00 a.m. to 4:00 p.m.

Responsibilities

• Serve as a primary liaison among incoming personnel, DND, CAE departments, and other internal and external stakeholders.
• Contact incoming personnel and provide administrative onboarding information to support their transition to Moose Jaw.
• Coordinate local orientation activities, including facility tours and information about available equipment, systems, and services.
• Support administrative processes associated with the commencement, progression, phase transition, location transition, and completion of training.
• Provide first-level support to FlightPro users and coordinate issue resolution with the appropriate technical or program subject matter expert.
• Maintain accurate aircrew qualifications, training records, databases, and associated documentation.
• Support course scheduling, status tracking, and recurring reporting for internal and external stakeholders.

Minimum Qualifications

• Grade 12 diploma or equivalent.
• Demonstrated customer service or administrative support experience.
• Strong interpersonal and communication skills, with the ability to work professionally with students, instructors, military personnel, internal teams, and external stakeholders.
• Demonstrated attention to detail and commitment to maintaining accurate records.
• Ability to organize multiple priorities and meet timelines in a dynamic work environment.
• Ability to obtain and maintain Reliability Status.

Preferred Qualifications

• Experience using or administering FlightPro.
• Experience in a military, military aviation, or defence training environment.
• Experience in aviation or aircrew training administration.
• Experience maintaining training records, qualifications, databases, or recurring program reports.
• Experience coordinating onboarding, training activities, or services involving multiple internal and external stakeholders.

Benefits

We've designed flexible policies to promote well-being and growth, based on role‑specific eligibility and requirements:

• Dynamic and collaborative team environment.
• Stimulating work environment.
• Culture where initiative is recognized and valued.
• Opportunity to contribute to a variety of projects within a multidisciplinary team.
• Attractive employee benefits.

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type

Regular

Equal Opportunity & Accommodations

CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available - contact your recruiter or email [e-mail] if needed.

Data Privacy

Privacy Statement | CAE

As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.