Program Coordinator

Canadian Base Operators Inc.; Southport; On-site; CAD 60,000 - 80,000; Full time

Job summary

SkyAlyne is seeking a Program Coordinator located in Southport, MB to provide administrative and operational support across three locations for the Future Aircrew Training (FAcT) program. You will help plan and execute the transition-in and establishment of Site Support Services and Facility Management as directed by the FAcT Program Director.

Responsibilities include coordinating transition plans, maintaining schedules and logs, liaising with subcontractors, and ensuring documentation control.

Qualifications

• 3-5 years of Project Coordination, Logistics or Facility Services in military or aviation environment is a significant asset.
• Strong interpersonal and communication skills with diverse stakeholders.
• Eligible to obtain a Secret Security clearance and Controlled Goods Clearance.
• Willing to travel to training sites in Moose Jaw, SK, Portage la Prairie, MB, and Winnipeg, MB as required.

Responsibilities

• Coordinate transition plans, reports, and deliverables for site services and facility management.
• Document operational service inputs during transition, including accommodations, transportation, food services, and safety.
• Track requirements and updates from service providers during transition and establish milestones.
• Liaise with subcontracted providers to consolidate documentation and progress against milestones.
• Maintain transition schedules, action logs, risk registers, and readiness checklists.
• Prepare agendas and briefing materials, including minutes and action items with clients and providers.
• Provide document control activities including version control and controlled distribution.
• Assist with inspections, reviews, and readiness activities by organizing records.
• Ensure coordination and administrative support as services transition to steady-state operations.
• Perform other tasks as designated by the Program Director.

Skills

Interpersonal skills

Attention to detail

Willingness to travel

English proficiency

French language (asset)

Security clearance readiness

Education

Highschool Diploma

Business Administration

Project Management

Tools

MS Project

Jira

SharePoint

MS Office

Job description

About This Career Opportunity

SkyAlyne is a team of defense, training, simulation, and aviation industry experts assembled from across Canada, working to prepare the next generation of Royal Canadian Air Force (RCAF) Pilots and Aircrew as the Future Aircrew Training (FAcT) program provider for the RCAF. In 2023 SkyAlyne was named the preferred bidder, and in 2024, was officially contracted to partner with the RCAF and deliver the FAcT program.

About This Career Opportunity

SkyAlyne is a team of defense, training, simulation, and aviation industry experts assembled from across Canada, working to prepare the next generation of Royal Canadian Air Force (RCAF) Pilots and Aircrew as the Future Aircrew Training (FAcT) program provider for the RCAF. In 2023 SkyAlyne was named the preferred bidder, and in 2024, was officially contracted to partner with the RCAF and deliver the FAcT program. The Program Coordinator is located in Southport, MB, and reports to the FAcT Program Director. Their primary focus is to provide administrative and operational support across three locations for the planning and execution of the transition-in and establishment of the Future Aircrew Training (FAcT) Program's Site Support Services and Facility Management. Duties and responsibilities include but are not limited to:

• Support the coordination, review, tracking, and submission of transition plans, reports, and deliverables related to site services and facility management.
• Assist with the coordination and documentation of operational service inputs during transition, including accommodations, transportation, food services, emergency response, Air Traffic Control and Aeronautical Information Services, refueling, facility maintenance, Occupational Health & Safety, environmental and energy management, and other related services.
• Track requirements associated with site services and facility management activities and support the coordination of inputs and updates from responsible service providers during the transition phase.
• Liaise with subcontracted service providers to consolidate documentation and support tracking of progress against transition milestones.
• Maintain transition schedules, action logs, risk registers, and readiness checklists to support structured and timely implementation activities.
• Prepare agendas and briefing materials, including recording of meeting minutes and action items with clients, subcontractors and working groups.
• Provide document control activities, including version control, filing, and controlled distribution of transition and operational documentation.
• Assist with preparation for inspections, reviews, and readiness activities by organizing records and assembling supporting documentation.
• Maintain coordination and administrative support activities as services progress from transition to steady-state operations.
• Perform any other tasks as designated by the Program Director.

Education Requirements

Highschool Diploma

Degree Or Diploma In (preferred But Not Required)

• Business Administration
• Project Management or a related field.

Work Experience Requirements

• 3-5 years of Project Coordination, Logistics or Facility Services experience in a military or aviation environment industry is a significant asset.

Skills, Abilities, And Other Requirements

• Strong interpersonal skills with the ability to communicate effectively with diverse stakeholders and technical teams.
• Exceptional attention to detail and the ability to manage multiple competing priorities in a fast-paced environment.
• Willing and able to travel to training sites in Moose Jaw, SK, Portage la Prairie, MB and Winnipeg, MB as required.
• Strong oral and written English language capabilities; fluency in French is an asset.
• Eligible to obtain a Secret Security clearance and Controlled Goods Clearance from the Government of Canada.

Proficient User Of

• MS Office Suite (Word, Excel, SharePoint).
• Project management software (e.g., MS Project, Jira).

Individuals who successfully complete the interview process and do not already hold a valid security clearance will be sponsored for a Secret Security Clearance. To obtain a Secret Security Clearance from the Government of Canada, applicants must undergo a comprehensive 10-year background check. This includes financial and criminal record checks, as well as a security assessment conducted by the Canadian Security Intelligence Service (CSIS). Applicants will be required to provide detailed information covering the past 10 years, including employment, education, and residency history. For this reason, continuous residency in Canada for the last 10 years is a mandatory requirement.

Out Team welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.