Financial Admin Assistant

SmartRecruiters, Inc.; Burnaby; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Extended health and dental benefits

Employee assistance program

Be #1 on day 1 by joining an industry‑

Job summary

Dexterra Group is seeking a Financial Administrative Assistant to support the finance department by processing invoices, managing accounts payable/receivable, and preparing financial documentation. This role screens financial data for accuracy and helps with budgeting and payroll activities.

The position offers a dynamic, fast-growing environment with a focus on stability, diversity, inclusion, and work-life balance across North America.

Qualifications

• Diploma or certificate in Accounting, Finance, Business Administration, or a related field.
• 1-3 years of administrative or accounting experience.
• Knowledge of accounting principles and financial procedures.
• Proficiency in Microsoft Excel, Word, Outlook, and accounting software.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective verbal and written communication skills.
• Ability to handle confidential information professionally.

Responsibilities

• Process and verify invoices, expense reports, and purchase orders.
• Assist with accounts payable and accounts receivable activities.
• Reconcile bank statements and financial records.
• Prepare deposits and maintain accurate financial documentation.
• Support month-end and year-end financial processes.
• Assist in budget preparation and financial forecasting.
• Generate financial reports and spreadsheets as required.
• Maintain organized filing systems for financial and administrative records.
• Manage correspondence, emails, and phone inquiries related to finance matters.
• Schedule meetings and prepare documents, presentations, and reports.
• Ensure compliance with company policies and financial procedures.
• Assist with audits by gathering required documentation.

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Excel

Data entry

Time management

Education

Accounting diploma

Business administration certificate

Tools

Accounting software

Microsoft Excel

Microsoft Word

Outlook

Job description

Dexterra Group is a fast-growing, financially strong, publicly listed company (TSX:DXT). We have a far-reaching presence acrossthe entire continentNorth America with hundreds of full-time and part-time opportunities at any given time. We aim to provide our people with more than just a job – we offer fulfilling opportunities in a culture that promotes stability, diversity and inclusion, camaraderie, employee recognition, work-life balance, and doing what you love. For over 75 years, the companies that began independently, and now form Dexterra Group, have been dedicated to serving North American clients to create and manage built environments that play a vital role in our economy and our local communities. And, that’s something we’re truly proud of.Work That Matters, People Who Care

Job Description

The Financial Administrative Assistant provides administrative and financial support to ensure the efficient operation of the finance department. This role is responsible for maintaining financial records, processing invoices, supporting accounts payable and receivable functions, preparing reports, and assisting with budgeting and payroll activities.

• Process and verify invoices, expense reports, and purchase orders.
• Assist with accounts payable and accounts receivable activities.
• Reconcile bank statements and financial records.
• Prepare deposits and maintain accurate financial documentation.
• Support month-end and year-end financial processes.
• Assist in budget preparation and financial forecasting.
• Generate financial reports and spreadsheets as required.

Administrative Support

• Maintain organized filing systems for financial and administrative records.
• Manage correspondence, emails, and phone inquiries related to finance matters.
• Schedule meetings and prepare documents, presentations, and reports.
• Ensure compliance with company policies and financial procedures.
• Assist with audits by gathering required documentation.

Payroll & Data Management

• Support payroll processing and maintain employee payroll records.
• Enter and update financial data into accounting systems.
• Verify data accuracy and resolve discrepancies.
• Maintain confidentiality of financial and employee information.

Qualifications

• Diploma or certificate in Accounting, Finance, Business Administration, or a related field.
• 1-3 years of administrative or accounting experience.
• Knowledge of accounting principles and financial procedures.
• Proficiency in Microsoft Excel, Word, Outlook, and accounting software.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective verbal and written communication skills.
• Ability to handle confidential information professionally.

Additional Information

WHAT’S IN IT FOR YOU?

• Experience one of the most remote locales in the world and enjoy the arctic scenery!
• Extended health and dental benefits plus employee and family assisstance program.
• Whereas other companies are downsizing, we are growing!
• Be #1 on day 1 by joining an industry leader.

Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the hiring selection process are available upon request.#IND6