Facilities Services Admin — Impactful Ops & Planning

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Whitby

On-site

CAD 45,000 - 60,000

Full time

7 days ago

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Job summary

Durham District School Board is seeking an Administrative Assistant to provide comprehensive support to Senior Managers of Facilities Services. The role includes coordinating calendars, meetings, minutes, and communications, ensuring timely delivery of departmental services.

Responsibilities include document management, reporting, budget support, and coordinating staffing coverage. The position is 35 hours per week and located in Durham region, Whitby, Ontario, with emphasis on accuracy and

Qualifications

Completion of a college diploma in Business Administration, Office Administration, or a related field.
Minimum of four (4) years of administrative assistant experience.
Minimum of two (2) years of experience in a school board environment.

Responsibilities

Provide administrative support to Senior Managers of Facilities Services including calendars, meetings, and planning activities.
Coordinate departmental meetings, agendas, minutes, and follow-up items.
Manage and distribute departmental documents and records, ensuring accessibility and accuracy.
Respond to staff and stakeholder inquiries with timely information and follow-up.
Coordinate absence reporting, supply coverage, and replacements as needed.
Liaise with internal and external stakeholders to support reports and policies.