HR Administration & Records Specialist

Toronto District School Board; Toronto; Hybrid; CAD 67,000 - 81,000; Full time

Job summary

The Toronto District School Board is seeking an Administrative Assistant (acting position) in the People and Culture department. This role provides confidential administrative support to managers, prepares reports, and manages payroll, benefits and records.

It entails supervision of clerical staff, budget monitoring, and liaison with staff and external organizations in a 12-month assignment. Location is 5050 Yonge Street with a hybrid work structure; the posting notes the acting assignment ends

Qualifications

• Secondary school diploma plus one year additional course in Business Administration with three years of related administrative experience.
• CPA designation or working towards certification.
• Proficient in spreadsheet and database applications; HR/Payroll and financial information systems, email, word processing, presentation packages and internet.

Responsibilities

• Provide confidential administrative support to Managers.
• Prepare reports and correspondence.
• Respond to inquiries and liaise with staff, the public and external organizations.
• Monitor and maintain financial records.
• Maintain the flow of information and records management and retention schedules.
• Coordinate and supervise the storage and retrieval of archived records.
• Manage budgets and purchase orders using the financial management system.
• Schedule meetings, prepare agendas, take and distribute minutes, and follow up on actions.

Skills

Interpersonal skills

Teamwork

Communication

Organization

Problem solving

Education

Secondary school diploma + Business Admin courses

CPA (Canadian Payroll Association) designation

Tools

Spreadsheet software

Database applications

HR/Payroll systems

Microsoft Office

Job description

The Toronto District School Board is seeking an Administrative Assistant (acting position) in the People and Culture department. This role provides confidential administrative support to managers, prepares reports, and manages payroll, benefits and records.

It entails supervision of clerical staff, budget monitoring, and liaison with staff and external organizations in a 12-month assignment. Location is 5050 Yonge Street with a hybrid work structure; the posting notes the acting assignment ends