Facilities Systems & Data Clerk

Peterborough Victoria Northumberland and Clarington Catholic District School Board; Peterborough; On-site; CAD 40,000 - 50,000; Full time

Job summary

Peterborough Victoria Northumberland and Clarington Catholic District School Board is seeking a Facility Services System Control Clerk to provide essential administrative support within the Facilities Services department. The role requires strong customer service, basic budgeting and accounting knowledge, and proficiency with financial data tracking tools.

The successful candidate will handle emergency call triage, work order dispatch via ebase, and contribute to training and records management.

Qualifications

• Three-year college diploma or degree in business or facilities services.
• Strong knowledge of office practices and records management.
• Basic knowledge of budgeting, purchasing, and accounting.
• Proficiency with spreadsheets, presentations, databases, and email applications.

Responsibilities

• Process emergency calls from Principal/Custodians, triage and direct to appropriate personnel.
• Monitor/triage and dispatch work orders through ebase, and prepare reports for Manager/Supervisors.
• Assist supervisors with organizing training and professional development for custodial/maintenance staff.
• Provide clerical support for Facility Services programs: inspections, asbestos reports, work orders, capital projects, security management.
• Maintain records and system files regarding maintenance plans for building envelope and HVAC/electrical systems.
• Maintain and update UCD database in collaboration with Finance and Ministry energy data.

Skills

Administrative support

Customer service

Budgeting

Accounting

Data management

MS Office

Education

Three-year college diploma or degree in business or facilities services

Tools

ebase

Ministry Facility Information System

Job description

Peterborough Victoria Northumberland and Clarington Catholic District School Board is seeking a Facility Services System Control Clerk to provide essential administrative support within the Facilities Services department. The role requires strong customer service, basic budgeting and accounting knowledge, and proficiency with financial data tracking tools.

The successful candidate will handle emergency call triage, work order dispatch via ebase, and contribute to training and records management.