Emergency Services Administrative Assistant

Corporation of Haldimand County; Cayuga; On-site; CAD 62,000 - 75,000; Full time

Benefits offered by this job

Safe & Friendly Work Culture

EFAP Program

Wellness Programs

Employee Recognition

Free Parking

Job summary

Haldimand County is seeking an Administrative Assistant for Emergency Services. The role provides confidential administrative and technical support to the Director/Manager and divisional staff, ensuring efficient operations and excellent customer service to the public.

The position includes budget coordination, document preparation, and support for recruitment, social media, and inter-departmental communication. A Community College Diploma and municipal experience are preferred.

Qualifications

• Education: Community college diploma in area of responsibility.
• Experience: Some admin or customer service in municipal setting.
• Knowledge/Skills: Strong communication, organizational, and discretion.

Responsibilities

• Build and maintain relationships with internal and external contacts to sustain a positive public image.
• Collaborate with Director/Manager and divisional staff to resolve issues using internal/external relationships.
• Assist with operating and capital budgets; input and monitor budget data.
• Review invoices, enter PO numbers, reconcile procurement card accounts, and perform reconciliations annually.
• Provide accurate information to inquiries or route requests to the right colleague.
• Prepare social media updates for the division to inform the public about service impacts.
• Support divisional recruitment: organize resumes, schedule interviews, check references.
• Provide technical support for corporate software to field staff.
• Prepare and analyze statistical data; research best practices for division functions.

Skills

Self-Direction

Interpersonal Communication

Digital Literacy

MS Office

Verbal & Written Communication

Education

Community College Diploma

Tools

MS Office Suite

Job description

Haldimand County is seeking an Administrative Assistant for Emergency Services. The role provides confidential administrative and technical support to the Director/Manager and divisional staff, ensuring efficient operations and excellent customer service to the public.

The position includes budget coordination, document preparation, and support for recruitment, social media, and inter-departmental communication. A Community College Diploma and municipal experience are preferred.