Facilities & Events Coordinator

Options Consulting Solutions; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Options Consulting Solutions is looking for an Event Coordinator in Toronto to manage event planning and facilities maintenance. The ideal candidate has 2-5 years of experience in events, is detail-oriented, and possesses excellent communication skills. The role offers competitive pay and potential for permanent placement, making it an exciting opportunity for those passionate about event management.

Benefits

Competitive Pay Rate ($31/hr)

Great, accessible downtown locations

Fantastic team of driven individuals

Excellent opportunity to polish your skill

Potential for a permanent position

Qualifications

• 2-5 years of facilities/events experience, preferably from a professional services firm.
• Experience in event venue management and coordination is preferred.
• Demonstrated experience with volunteer management and Eventbrite registration.

Responsibilities

• Managing end-to-end event venue planning, from client intake to event day support.
• Assisting in creating and hosting quality activities for internal meetings.
• Maintaining a high level of professionalism in all communications.

Skills

Communication

Client Service

Problem-Solving

Attention to Detail

Initiative

Job description

Get AI-powered advice on this job and more exclusive features.

Do you have experience in facilities maintenance?

Are you an expert at planning and running events?

Do you have incredible client service skills and a “no job to big” attitude?

The Company

Our Client works with a large range of professional services to equip businesses to grow and succeed.

Company Perks and Rewards

• Competitive Pay Rate ($31/hr)
• Great, accessible downtown locations
• Fantastic team of driven individuals
• Excellent opportunity to polish your skill
• Potential for a permanent position

The Job!

You will be responsible for managing end-to-end event venue planning, from client intake through to event day support as well as other administrative and facility-related tasks.

• Assisting with the setup and teardown of internal meetings, including preparing food and beverage service for guests
• Assisting in creating and hosting quality activities (like holidays or socials)
• Assisting with event sales inquiries
• Monitoring and responding to vendor inquiries, processing activity permits, and coordinating with the security team to ensure seamless access and compliance
• Managing vendor and contract coordination, including scheduling for installations, deliveries, and on-site work
• Facilitating interactions between tenants, vendors, and building staff to maintain efficient operations and high-quality service
• Ensuring all vendor requests are processed within a strict 24-hour turnaround time to meet operational demands
• Maintaining a high level of professionalism in all communications and interactions, as some tenants invest millions in rental space and expect exceptional service
• Other ad-hoc tasks, such as reception coverages, as necessary

What you bring to the job:

The ideal candidate is someone who is outgoing and confident. You also come with the following:

• 2-5 years of facilities/events experience, preferably from a professional services firm
• Demonstrated experience with volunteer management and Eventbrite registration
• Experience in event venue management and coordination is preferred
• Strong initiative, practical problem-solving skills, and attention to detail
• Detail oriented and takes pride in their work
• Excellent communication and client service skills
• Strong work ethic and ability to work independently as well as within a team

Qualified job seekers are asked to apply with attention to Shannan Willoughby.

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Twitter and Facebook for job searching tips and other updates.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative and General Business

• Industries

  Non-profit Organizations

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