Events Coordinator, TMX Market Centre

TMX Group; Toronto; On-site; CAD 50,000 - 75,000; Full time

Job summary

A leading company in the financial services industry is seeking an Events Coordinator for the TMX Market Centre. The role focuses on coordinating and executing various internal and external events, ensuring clarity in logistical planning and client management. Ideal candidates will have a background in event management and strong organizational skills to manage multiple tasks effectively.

Benefits

Generous time-off and leaves

Flexible work culture

Wellness programs

Qualifications

• Minimum 3 years of experience in event coordination and client management.
• Strong understanding of event management practices.
• Excellent oral and written communication skills.

Responsibilities

• Oversee on-site setup and supervision of all events.
• Coordinate with internal and external clients for event requirements.
• Manage external relationships with vendors and service providers.

Skills

Event Management

Client Management

Communication

Project Management

Problem Solving

Education

Post-secondary education in Event Management or Public Relations

Tools

Microsoft Office

Windows XP

Google

Job description

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

The Events Coordinator, TMX Market Centre is primarily responsible for the logistical and operational execution of events within the TMX Market Centre.

This role ensures the seamless planning and implementation of various internal and external events, including conferences, employee meetings, market opens, and other initiatives. This position will handle all aspects of event logistics, from setup to breakdown, ensuring a flawless experience for all participants.

This position may require working non-traditional hours to accommodate client needs. Flexibility in scheduling is essential, as start time and length of shifts may vary.

Reporting to: Senior Manager, Global Client Team & Market Centre

Key Accountabilities:

• Oversee on-site setup and supervision of all internal and external client events, ensuring a flawless experience

• Coordinate with internal and external clients to gather detailed event information and operational requirements

• Manage external relationships, including our various vendors and service providersto ensure timely and efficient service delivery

• Determine and manage event support staffing requirements, ensuring adequate resources are available for each event

• Engage and coordinate with internal teams and external suppliers to ensure all operational aspects of events are covered

• Manage the delivery of all event-related services, ensuring quality and efficiency

• Handle payment processing, invoice requests, and tracking, working closely with finance

• Conduct post-event operational debriefings and analyze logistical processes for improvement

• Assist the TMX Group’s enterprise event team with logistical planning and execution of various events

Must Haves:

• Post-secondary education in Event Management or Public Relations preferred

• Minimum 3 years of experience in event coordination and client management

• Strong understanding of event management practices

• Excellent oral and written communication skills

• Professional and polished demeanor

• Ability to work independently within a team environment

• Keen attention to detail and ability to prioritize time appropriately

• Proactive approach to problem-solving and customer service

• Strong project management skills with the ability to multi-task with competing deadlines

• Strong computer skills in Windows XP, Microsoft Office and Google

• Must be able to lift and transport moderately heavy items on occasion, related to event setup

Nice to Haves:

• Previous event experience in the financial services industry an asset

Note: The role is on-site

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.