Facilities Coordinator

Government of Alberta; Grande Prairie; Hybrid; CAD 77,000 - 101,000; Full time

Job summary

The Alberta Infrastructure unit within The Alberta Public Service is seeking a Facilities Coordinator in Grande Prairie. This permanent, full-time role (36.25 hours/week) reports to the Facilities Manager and oversees operations, maintenance, and project delivery for asset value across the assigned portfolio.

Responsibilities include developing contracts, administering agreements, coordinating service providers, and ensuring compliance and quality.

Qualifications

• The successful candidate will have strong interpersonal and relationship management skills with diverse clients and stakeholders.
• Ability to work independently as well as lead and contribute within a team.
• Strong mediation and conflict resolution skills for complex issues.
• Ability to prioritize, multi-task, and adapt in a dynamic work environment.
• Problem solving and decision making using varied information sources.
• Contract management and project coordination skills.

Responsibilities

• Coordinate and administer operation and maintenance services to maintain asset value.
• Provide input to development of contracts for maintenance services, operations services and projects.
• Administer financial resources related to operations and maintenance services.
• Manage consultant investigations, including selection, coordination and reporting.
• Provide leadership to ensure high quality and responsive services.
• Coordinate maintenance, health & safety, security and emergency plans.
• Supervise on-site staff during emergencies outside regular hours.

Skills

Interpersonal skills

Relationship management

Independent work

Leadership

Mediation / conflict resolution

Prioritization / multitasking

Problem solving

Contract management

Project coordination

Education

Two-year technical Diploma

Job description

Job InformationJob Title:Facilities Coordinator
Job Requisition ID:86645
Ministry:Infrastructure
Location: Grande Prairie, AB
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary/Wage: Permanent
Scope:Open Competition
Closing Date: Open until filled
Classification: Technologies 6
Salary: $2,944.12 to $3,865.92 bi-weekly ($76,841 - $100,900/year)
The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

Alberta Infrastructure is responsible for delivering about one quarter of the Alberta government’s Capital Plan, which addresses the provincial infrastructure needs of Alberta’s population that support key social programs and services and economic development.

The Ministry designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that school and hospital infrastructure meet the needs of Alberta’s population. Infrastructure also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

Reporting to the Facilities Manager, the Facilities Coordinator is responsible for coordinating the planning, delivery, and evaluation of operations and maintenance services, including project delivery associated with maintaining asset value for an assigned building (or land) portfolio. This position has a key role in planning and developing contract specifications, administering contracts and agreements, and monitoring associated deliverables for compliance and quality assurance. The facilities coordinator also oversees the activities of service providers associated with various agreements and contracts and/or supervises in-house staff members to ensure client and Ministry service delivery standards are met.

The primary responsibilities for the Facilities Coordinator include, but are not limited to:

• Coordinating and administering operation and maintenance services to maintain asset value of the assigned portfolio.
• Providing input to development of contracts for maintenance services, operations services, and projects.
• Administering financial resources associated with operations and maintenance services.
• Managing consultant investigations, including selection, coordination, stakeholder engagement, and reporting on findings and cost estimates.
• Providing leadership to facilitate provision of high quality and responsive operations and maintenance services for the assigned portfolio.
• Coordinating the development of maintenance, occupational health and safety, security, and emergency plans for the assigned portfolio.
• Supervising and supporting in-house staff members on site during building (or land) related emergencies on weeknights, weekends, and holidays, outside the regular work hours.

The successful candidate will have:

• Demonstrated interpersonal and relationship management skills to interact with diverse clients, contractors, landlords and stakeholders.
• The ability to function independently as well as lead and contribute effectively within a team environment.
• Mediation and conflict resolution skills to resolve client, landlord, contractor and other complex issues.
• The ability to prioritize work, multi-task, and function effectively in a dynamic work environment.
• Problem solving and decision-making skills, including ability to research and analyze information obtained from varied sources and develop solutions and recommendations for consideration of decision-makers.
• Contract management and project coordination skills.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Two-year technical Diploma in a related field
• PLUS Six (6) years related experience
• Valid class 5 driver’s license.

Assets:

• Able to interpret contract and lease documents.

Notes

This position is a Permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Links and information on what we have to offer:

• Positive workplace culture and work-life balance.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Jenny Luong at [e-mail]