Facilities Coordinator

Government of Alberta; Calgary; Hybrid; CAD 76,000 - 101,000; Full time

Benefits offered by this job

Positive workplace culture and work‑lI

Job summary

Government of Alberta – Infrastructure Ministry is seeking a Facilities Coordinator in Calgary to oversee operation and maintenance of a building portfolio, supervise staff, and administer TPM, leases, and related agreements.

The successful candidate will lead service delivery, coordinate with clients, contractors, and ministries, and ensure safe, cost-effective and compliant facilities in line with government policies.

Qualifications

• Two-year technical Diploma in a related field.
• Six years related experience.
• Ability to work in a politically sensitive environment and maintain neutrality.

Responsibilities

• Support and coordinate events within government facilities and liaise with stakeholders to ensure smooth execution.
• Oversee resources and programs to maintain asset value and ensure safe, cost-effective operation.
• Coordinate delivery of maintenance and tenant improvement projects to enhance asset value while ensuring compliance.
• Provide leadership to deliver high quality operations and maintenance services for the portfolio.
• Plan, deliver, and evaluate operations and maintenance services including project delivery to maintain asset value.

Skills

Interpersonal skills

Leadership

Problem solving

Written & verbal communication

Mediation & conflict resolution

Education

Two-year technical Diploma in a related field

Six years related experience

Job description

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Job Title: Facilities Coordinator Job Requisition ID: JR87593 Ministry: Infrastructure Location: Calgary AB Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary/Wage: Permanent

Scope: Open Competition Closing Date: September 24, 2026 Classification: Technologies 6 Salary: $2,944.12 to $3,865.92 bi-weekly ($76,841 - $100,900/year) The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. For more information, please visit:https://www.alberta.ca/about-the-alberta-public-service . Alberta Infrastructure is responsible for delivering about one quarter of the Alberta government’s Capital Plan, which addresses the provincial infrastructure needs of Alberta’s population that support key social programs and services and economic development. The Ministry designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that school and hospital infrastructure meet the needs of Alberta’s population. Infrastructure also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans. For more information about Alberta Infrastructure, please visit:http://www.infrastructure.alberta.ca .

This position is responsible for the operation and maintenance of an assigned building (or land) portfolio through the supervision of in-house staff members and/or the administration of Total Property Management (TPM) contracts, leases, Transportation Utility Corridor (TUC) agreements, and/or Alberta Schools Alternative Procurement (ASAP) agreements. In addition to demonstrated leadership skills, the facilities coordinator requires significant business administration and technical expertise to ensure the assigned portfolio is operated and maintained in accordance with established standards and guidelines and meets client and program delivery requirements. Given that the role operates within government buildings and interacts with various stakeholders, it is essential that the incumbent can work in a politically sensitive environment and maintain neutrality regarding government stances and policies. This position has a key role in planning and developing contract specifications, administering contracts and agreements, and monitoring associated deliverables for compliance and quality assurance. The facilities Coordinator also oversees the activities of service providers associated with various agreements and contracts (e.g. TPM, tenant services, leases, TUC) and/or supervises in-house staff members to ensure client and Ministry service delivery standards are met. The facilities coordinator works closely with clients, contractors, landlords, Ministry representatives, and the public to ensure the assigned building (or land) portfolio is operated and maintained in a safe, cost-effective, and efficient manner. Reporting to the Facilities Manager, this position functions within the parameters of applicable legislation, regulations, policies, directives and guidelines.

The primary responsibilities for the Facilities Coordinator include, but are not limited to:

• Supporting and coordinating events within government facilities. This includes liaising with internal and external stakeholders to ensure smooth execution of events while maintaining operational standards.Coordinating and administering operation and maintenance services to maintain asset value of the assigned portfolio.
• Overseeing and coordinating resources and programs to facilitate the safe, cost-effective, and efficient operation and maintenance of the assigned portfolio in accordance with established standards, guidelines, codes and legislation.
• Coordinating delivery of maintenance and tenant improvement projects for assigned portfolio that enhances asset value within the area; ensuring compliance with established standards, guidelines, codes and legislation.
• Providing leadership to facilitate provision of high quality and responsive operations and maintenance services for the assigned portfolio, ensuring buildings and facilities (or land) support requirements of clients and Albertans accessing government programs and services in safe, cost-effective and efficient manner.
• Coordinating the planning, delivery, and evaluation of operations and maintenance services, including project delivery associated with maintaining asset value for an assigned building (or land) portfolio.

The successful candidate will have well developed and demonstrated:

• Interpersonal and relationship management skills to interact with diverse clients, contractors, landlords and stakeholders and develop solutions for issues involving various perspectives.
• Leadership skills, including ability to champion progressive approaches to the maintenance of asset value and influence others to commit to innovative approaches.
• Problem solving and decision-making skills, including ability to research and analyze information obtained from varied sources and develop solutions and recommendations for consideration of decision-makers.
• Written and verbal communication skills, including ability to articulate technical issues and solutions for diverse audiences and prepare reports and correspondence in response to requests for information level (including requests originating from ministerial offices).
• Mediation and conflict resolution skills to resolve client, landlord, contractor and other complex issues.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Two-year technical Diploma in a related field.
• PLUS, Six (6) years related experience.

Assets:

• Experience with the Infrastructure Ministry and its operations, documents, policies, guidelines.
• Property management experience; including building maintenance and operations, budgeting and accounting and health and safety.
• Project coordination and/or project management experience including contract and lease documents.
• Knowledge of relevant legislation, regulations, standards, and codes (e.g., building electrical and mechanical systems and equipment standards, security, and emergency management guidelines, building and fire codes, Occupational Health and Safety Act, Freedom of Information and Protection of Privacy Act).

Notes

This position is a Permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm). Location: Calgary AB Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. Links and information on what we have to offer:

• Positive workplace culture and work-life balance.