Fabrication Coordinator

Scene Ideas Inc.; Richmond; On-site; CAD 58,000 - 64,000; Full time

Job summary

An established industry player is on the lookout for a detail-oriented Fabrication Coordinator to enhance their production and operations teams. This role involves managing material procurement, scheduling labor, and ensuring effective communication across departments for seamless project execution. The ideal candidate will thrive in a fast-paced environment, demonstrating strong problem-solving abilities and exceptional organizational skills. With a focus on collaboration and adaptability, this position offers the opportunity to contribute to exciting scenic fabrication projects while maintaining a positive team atmosphere. Join a forward-thinking company that values professionalism and innovation.

Benefits

Health benefits

Dental benefits

40-hour work week

Flexible working hours

Qualifications

• Minimum five years of relevant professional experience required.
• Strong computer skills in PC and Mac, including Microsoft Office.
• Aptitude for learning new software applications.

Responsibilities

• Coordinate labor and materials with the Operations and Sales teams.
• Track and input shop crew hours, and manage purchase orders.
• Source vendors and maintain supplier database.

Skills

Problem-solving skills

Organizational skills

Communication skills

Time management skills

Customer service orientation

Education

High school diploma or equivalent

Tools

Microsoft 365

CRM applications

Logistics software

Inventory management software

Job description

Position: Fabrication Coordinator

Scene Ideas Inc. is seeking a detail-oriented and proactive Fabrication Coordinator to support our production and operations teams. Reporting to the Operations Director, the Fabrication Coordinator will manage material procurement, scheduling labor, and interdepartmental communication to ensure efficient scenic fabrication projects.

This individual will coordinate daily logistics of multiple projects, including tracking labor and materials, managing purchase orders, supporting procurement, and liaising between departments to ensure project requirements are clearly communicated and executed. The role also involves occasional site support and adherence to safety protocols.

We are looking for a highly organized, adaptable, and collaborative team player who thrives in a fast-paced environment. The ideal candidate will have strong problem-solving skills, a hands-on approach, and the ability to manage multiple priorities with professionalism. While primarily office-based, occasional work on job sites may be required.

Must Have:

• Eligibility to work in Canada (valid work permit or permanent residency).
• Based within a commutable distance from Richmond, BC V6X 2P1.
• Proficient in Microsoft 365 (Teams, Word, Excel) with the aptitude to learn CRM, Logistics, Quotation, Inventory, and SaaS applications.

Objective:

Assist in the timely coordination of scenic projects, including sourcing materials, scheduling labor, and communicating with relevant parties.

General Duties:

1. Coordinate labor and materials with the Operations and Sales teams.
2. Work with the Scene Shop & Warehouse Manager to track material usage and assign to projects.
3. Track and input shop crew hours, and manage purchase orders for materials.
4. Source vendors and update supplier database.
5. Attend operations and project meetings as needed.
6. Maintain weekly status reports.
7. Manage workflow for rentals from sales requests to warehouse preparation.
8. Act as liaison between sales, fabrication shop, warehouse, and crew.
9. Identify and resolve inefficiencies or shortages.
10. Estimate deadlines for inventory and rentals.
11. Obtain quotes for supplies and rentals.
12. Clarify order details with sales or clients prior to procurement.
13. Develop and improve project management strategies.
14. Assist onsite crews as needed.
15. Coordinate logistics and trucking with the Operations Coordinator.
16. Follow safety standards and guidelines.
17. Contribute to a positive, professional team environment.
18. Other duties as assigned.

Skills & Experience:

• Minimum five years of relevant professional experience.
• High school diploma or equivalent.
• Strong computer skills in PC and Mac, including Microsoft Office.
• Aptitude for learning new software applications.
• Excellent communication skills.
• Strong organizational and time management skills.
• Ability to prioritize and work under pressure.
• Flexibility to adapt to changing workloads.
• Customer service orientation.
• Ability to work collaboratively and independently.
• Problem-solving skills with attention to detail.
• Valid driver’s license with a clean record.

Expectations:

• Maintain professionalism and courtesy.
• Foster a collaborative work environment.
• Respond promptly to communications.
• Proactively follow up on workflow.
• Think strategically and consider the bigger picture.
• Recommend workflow improvements.
• Complete tasks thoroughly and timely.
• Provide regular updates.
• Seek clarification when needed.
• Support professional development goals.
• Support teammates.
• Adhere to the company’s code of conduct.

Schedule:

• 40-hour work week, Monday to Friday, 7:30 am – 4:00 pm.
• Evenings, weekends, and overtime on job sites as necessary.
• Primarily based in Richmond, with site work as required.

Remuneration:

• Salary of $58,000 to $64,000 annually, based on experience.
• Post-probation health and dental benefits.